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Austwick Parish Council
Meeting 8 2016-17 - Monday 20th February 2017
Minutes

Present: Cllrs Peter Goold (Chairman), Ian Smith, Kate Smith and Barbara Tibbatts.
In attendance: Marijke Hill (Parish Clerk) and one member of the public

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council.
Public Participation: no issues were raised.

8.1 Apologies for absence: Cllr David Dewhirst

8.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

8.3 District and County Councillors’ Report: none received
Police Report:
PC Barbara Parsons of North Yorkshire Police reported that in the last month four incidents had happened in and near Austwick. These were: the theft of four bags of stone valued at £400 in Austwick; the arrest of a male for ‘money laundering’ on the A65, an abandoned vehicle between Eldroth and Austwick and a non-injury Road Traffic Collision on the A65. PC Parsons reiterated that this is a safe area and that crime is low. Residents are encouraged to report anything suspicious to telephone 101.
Cllr Goold enquired about a portable VAS to register speed. PC Parsons replied that a protocol needs to be followed and any speeding should be reported to [email protected] or telephone 101, choose option 2 and ask for the traffic bureau or fill in the speed concern report form and return it to North Yorkshire Police Traffic Bureau, PO Box 809, York, YO31 6DG.

8.4 Minutes of Meeting 7 2016-17 (9th January 2017)
The Council resolved that the minutes of the Austwick Parish Council meeting held on 9th January 2017 should be confirmed and signed by the Chairman, Cllr Peter Goold, as a true and accurate record.

8.5 Matters from previous meetings minutes not otherwise included on the Agenda
a. Item 7.8.c: replacement of Austwick sign on Clapham Road. The sign is installed and secured in a safe fashion.
b. Item 7.7: Installation of ‘do not follow sat nav’ signs for HGVs on the Austwick to Helwith Bridge Road. The signs are installed and in operation.
c. Item 7.3: The Chairman had approved the Clerk’s proposed ‘working from home’ expense claim, which has been worked out on a pro rata basis with the clerk’s other two local authorities and it is expected that these expenses could be implemented by 1st April 2017.
d. Cllr. Kate Smith reported that there have been more oil delivery wagons on the Austwick to Helwith Bridge Road than before. The Council agreed it should monitor the situation.

8.6 Village matters other than maintenance
a. To receive an update on the Battle’s Over project
  The Council had received a reply from Mr Bruno Peek, Pageantmaster, that he will not register the Council’s involvement until it arrives at a decision as to whether or not to participate.
b. To discuss and decide action re Annual Parish Meeting
Cllrs Ireton (NYCC), Lis (CDC) and Kate Hilditch, the Southern Ranger Manager of YDNPA have accepted the invitation to attend the Annual Parish Meeting. NYP PC Parsons indicated that she will let the Council know who is going to attend.
The Council approved the draft notice; added two more local community organisations to the draft list of invitees and approved the amended version of the invitation.
c. To seek views on topics of interest to YDNPA’s next Southern Forum Meeting, 19th April, Grassington
The Council agreed that Cllrs. Kate Smith and Barbara Tibbatts would attend the YDNPA Southern Parish Forum Meeting on 19th April in Grassington and would forward to the clerk any topics they may have before the deadline of 24th March 2017. The clerk will notify YDNPA accordingly.

8.7 Parish maintenance matters
a. dog fouling on footpaths
The Council was informed that the supply of dog bags through the present route at CDC is secure and that the price will increase to £25 per box. YDNPA’s Area Ranger Cat Kilner has given consent to the Council to erect dog fouling signs around the village on the Park’s fingerposts, as long as this is done in a manner safe to the public.
An update on an additional dog bin for the centre of the village and the arrangement of waste collection from it as well as the repair of existing dog bins is to hold over to the next meeting.
b. improvements to Graystonber Lane lay-by
Cllr. Goold reported that a site visit by Shaun Wilson from NYCC’s Estates Department was made on 16th January 2017 in connection with the future maintenance of this area and that a response is awaited.
c. repairs to bus shelter railings 
The council was informed that these repairs, to be carried out by Cllr. Dewhirst, are ongoing.
d. potholes on the Austwick to Helwith Bridge road
The Council had reported some potholes on passing places on the Austwick to Helwith Bridge road with grid reference and photo attachments to NYCC Highways. When NYCC Highways repeatedly declined to carry out repairs on the ground that the potholes were not part of the carriageway, the Council agreed to send all related correspondence to the Legal and Democratic Services at NYCC to get this matter resolved and Highways to carry out its statutory duty to repair the highway. 
The clerk was asked to contact NYCC Legal and Democratic Services Department again to enquire acknowledgement of receipt of the Council’s correspondence and that the matter is receiving the Department’s attention. The Council agreed that Cllr. Ireton should be informed and the clerk was asked to send all relating correspondence.
e. other issues relating to NYCC Highways 
Cllr. Ian Smith reported that upon inspection, the potholes on Graystonber Lane were not significant enough to alert NYCC Highways. 
In relation to the sycamore sapling which is growing from a wall on the road bridge near Wharfe at the junction with White Stone Lane, the Council raised concern that the sapling has not been cut back yet despite correspondence that this should have been done after the 2016 growth had died back and that the 2017 spring growth will soon start. The clerk was asked to contact NYCC Highways.
f. issues relating to YDNPA
The Council had received correspondence from YDNPA Area Ranger Miss Cat Kilner in relation to outstanding issues:
- The collapsed stile on Holm Lane is on the work list for the access ranger for the area and will be looked at as soon as possible; 
- The disappearance of the Feizor fingerpost sign on Wood Lane. A new fingerpost has been ordered and will be installed when the Area Ranger receives it;
- Damage to the clapper bridge at Wash Dubs was on the access ranger’s work list and this should have been repaired by now;
- Cycle tracks have been found through Oxenber and Wharfe Woods. Miss Kilner has been working with Natural England on various issues at Oxenber and Wharfe Wood and a work party to complete various maintenance projects up there, including sorting out some of the signage will be organised soon. 
The issues in relation to the unauthorised access through the gate into the woods at Feizor Nick and a clearer sign to be installed and also the broken gate into the woods are awaiting a response.
In relation to the replacement of the interpretation board at Wash Dubs, Cllr. Goold reported that the grant application to YDMT for the full cost of the new panel has been submitted and that it was confirmed that the Millennium Trust considered the application valid for submission. The Council was further informed that the YDNPA has been fully involved in the process and that a decision is not expected until the middle of May. A local expert has verified the draft text for the board.
g. other lengthsman duties or parish maintenance matters
No further lengthsman duties or parish maintenance matters were reported.

8.8 Finance
a. The total balance of the HSBC current account on 31st January 2017 as £7,356.37 comprising £5,686.37 parish council monies and £1,670.00 AED funds was noted.
b. Resolved: to approve payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning.
c. Resolved: to approve payment of £73.70 for parish’ annual web site hosting and £8.39 for parish’ annual web site domain renewal to Cllr Ian Smith.
d. Receipt of VAT reclaim from September 2014 to January 2016 of £39.00 was noted.
e. Receipt of notifications that the revised bank mandate is in place and that all Standing Orders have been cancelled, was noted.
f. Resolved: to approve payment of £96.47 for 10 hours work in December 2016 and £192.94 for January 2017 salary to the clerk.
g. The Council considered a donation to Austwick Parochial Church Council to support the production of the parish newsletter and it resolved to approve payment of a donation of £150 under Local Government Act 1972, Section 142.
h. The bank reconciliation for Quarter 3 was verified by Cllr. Ian Smith and all was found in order
I. The Council considered the appointment of Internal Auditor and resolved that Mr. John Bownass should carry out the internal audit for the financial year ended 31 March 2017 for a fee of £95.00.
j. There were no other financial issues to consider.

8.9 Planning
a. Applications
The Council had no objections to or comments on the following planning applications:
1. C/04/122C/LB variation of Conditions 2 and 8 of C/04/122B/LB to amend the scheme details and to use aluminium guttering instead of cast iron, Battle Hill, Main Street, Austwick;
2. F100106: application for work to protected trees to fell 3 Pine trees and carry out works to 1 other within the grounds of Woodland Heights, Town End Lane, Austwick.
b. Amended description of development 
1. C/04/685: full planning permission for conversion of barn to form one local occupancy dwelling or holiday let; change of use of agricultural land to form domestic curtilage; works to the vehicular access and provision of a new mini sewage treatment plant, White Sike Barn, Far End Farm, Wharfe
The Council had required more details of various aspects of the proposals and YDNPA Planning Officer had responded with helpful information. The proposals for a water supply remained unclear and the Council had submitted additional comments. The Council had received a reply from the Planning Officer that water supply is not a significant issue within the National Park as part of the planning process. The Council decided to not submit further comments and noted that the application had not yet been decided.
c. Decisions
The Council noted the following decision by the YDNPA Planning Authority:
1. C/04/684 full planning permission for conversion of existing double garage to annex and erection of single storey garden room extension, Croftside, Pant Lane, Austwick, approved conditionally – S106
The Council noted that the following applications have not yet been decided:
1. C/44/101F full planning permission for resumption of mineral extraction at Arcow Quarry; retention of the existing processing plant until progressively replaced by a new mobile processing plant; retention of the railhead and the completion of site restoration in accordance with an amended nature conservation and landscaping scheme during the following 12 months, Arcow Quarry, Helwith Bridge, Horton-in-Ribblesdale.
2. C/04/615A Full planning permission for creation of 16 hardstanding areas for touring caravans, motorhomes, campervans or tents in a designated area with permission for 9 pitches (retrospective) Wood End Farm, Austwick
d. Additional planning matters
The Council noted that YDNPA had made an ‘Article 4 Direction’, the effect of which is to remove a ‘permitted development right’ that would otherwise allow light industrial premises to be converted to dwellings without full planning permission. The 6 week consultation period within which interested parties can make representations, finishes on 27th February.

8.10 Correspondence: no items of correspondence were received.

8.11 Items of information
a. The Council resolved that the clerk should attend the YLCA support and guidance session to meet the obligations of the Transparency Code for Smaller Councils on 13th March in Grassington.

8.12 Date and time of the next meeting
RESOLVED: the date of the next meeting was confirmed as Monday 3rd April 2017, 7pm at Austwick Village Hall, immediately followed by the Annual Parish Meeting at 8pm.

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Austwick Parish Council
Meeting 7 2016-17 - Monday 9th January 2017
Minutes

Present: Cllrs Peter Goold (Chairman), Ian Smith, Kate Smith and Barbara Tibbatts.
In attendance: Marijke Hill  (Parish Clerk) and two members of the public  

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council. 
Sarah Wiltshire raised a concern that despite a ‘no-access’ sign on the gate entering Wharfe Woods just over the Ford, unauthorised access has been gained. The Council will discuss this further under item 7.8.g.

7.1 Apologies for absence: Cllr David Dewhirst 

7.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda. 

7.3 Appointment of new Parish Clerk 
The Council resolved that Marijke Hill should be appointed Parish Clerk and RFO. The Chairman thanked the outgoing clerk, Gillian Muir, for all her hard work and welcomed Marijke Hill. The contract of employment was signed in duplicate. The Chairman would discuss with   the Clerk the basis for her future expense claims.

7.4 Police, and District and County Councillors’ Report: none received  

7.5 Minutes of Meeting 6 2016-17 (28th November 2016)
The Council resolved that the minutes of the Austwick Parish Council meeting held on 28th November 2016 should be confirmed and signed by Chairman, Cllr Peter Goold, as a true and accurate record. 

7.6 Matters from previous meetings minutes not otherwise included on the Agenda: none 

7.7 Installation of ‘do not follow sat nav’ signs for HGVs on the Austwick to Helwith Bridge Road
Ken Martin from NYCC Highways has given permission to LaFarge Tarmac to install the signs. 

7.8 Parish maintenance matters
a. replacement of Jubilee bench
The council was informed that the bench has been installed.
b. dog fouling on footpaths
The council was informed that CDC’s Cleaner Neighbourhoods Officer, Wayne Gray, has notified the council that ‘Operation: Cleaner Craven’ has now been launched. The Chairman has produced an A5 poster that the council could use to encourage dog owners to clean up after their dogs. The council resolved that it should not consider this initiative until it is further informed if it can continue to purchase dog waste bags from CDC; if YDNPA will allow these signs to be installed on the Park Authority’s signposts and if the council can get an additional dog bin for the centre of the village from CDC and arrange waste collection from it. Clerk to contact CDC regarding dog bag supply. The Chairman to contact YDNPA and Cllr. David Dewhirst to re-contact Waste Management at CDC concerning a new bin and Mr Gray concerning ‘Cleaner Craven’ posters. 
The council reiterated its interest in the Green Dog Walker Scheme if CDC decides to support this.
c. replacement of Austwick sign on Clapham Road
The council was informed that the sign has been delivered and will be installed soon. 
d. improvements to Graystonber Lane lay-by
The council was informed that the site visit by Shaun Wilson from NYCC’s Estates Department, scheduled for 5th December 2016 will now take place on 16th January 2017 in connection with the future maintenance of this area.
e. repairs to bus shelter railings 
The council was informed that the materials have been purchased and that the bus shelter railings will be repaired in due course.
f. issues relating to NYCC Highways
The council was informed that Gary Atkinson from NYCC Highways had not found potholes on the Austwick Road between New Field House and Swarth Moor that would require action, and that potholes on Brunton Road between Buck Haw Brow and Feizor are due for patching repairs in 2017. Clerk to contact Mr Atkinson again with photo attachment of the potholes to be provided by Cllr Kate Smith.
In relation to the sycamore / ash trees between Far End and New Field House, Gary Atkinson reported that these are causing no interference to the carriageway and that the Arborists will carry out cutting back the trees on the road bridge near Wharfe at the junction with White Stone Lane. Cllr Ian Smith would provide a photo attachment regarding potholes on Graystonber Lane for the Clerk to send to Mr Atkinson.
g. issues relating to YDNPA
The council has received correspondence that YDNPA Area Ranger Cat Kilner has not provided a reply in relation to the outstanding issues reported to her in November. The council resolved that the clerk should remind Ms Kilner about:
- The collapsed stile on Holm Lane
- The disappearance of the Feizor fingerpost sign on Wood Lane
- Damage to the clapper bridge at Wash Dubs
- Cycle tracks have been found through Oxenber and Wharfe Woods. A request will be made to erect a no cycling sign. It was reported that fresh cycle tracks have been found.
The council also resolved that the clerk should report the unauthorised access through the gate into the woods and ask for a clearer sign to be installed and also report the broken gate into the woods at Feizor Nick. A photo attachment of the unauthorised access and the broken gate would be provided by Sarah Wiltshire.
The council reiterated that the remainder of the damaged slabbed path between Low Street and Rigby Croft will be repaired after the winter.
In relation to the replacement of the interpretation board at Wash Dubs, the council was informed that Headland Associates, who produced the original panel, has provided a quotation at £1,490.00 + VAT. The council resolved that this amount is not affordable and the Chairman will make enquiries to possible sources of funding.
h. other lengthsman duties or parish maintenance matters
The council was informed that Ben Shanks has presented his estimates for 2017 for lengthman’s duties, village green grass cutting and road verge grass cutting to the council. and that these fall within the budget it has set. The council resolved that Cllr Dewhirst should inform Mr Shanks that the council accepts these estimates. 

7.9 Finance 
a. The total balance of the HSBC current account on 31st December 2016 as £8,647.21 comprising £6,977.21 parish council monies and £1,670.00 AED funds was noted.
b. Resolved: to approve payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
c. Resolved: to approve payment of £5.12 for clerk’s expenses in December
d. Resolved: to approve payment for 18 additional hours worked to outgoing clerk
e. The council resolved that it should accept Aviva Local Council Insurance quotation, which provides cover for the parish’ assets, valued at £14,000. 
f. Resolved: to approve payment of £275 to Came and Company for local council insurance.
g. Resolved: to approve payment of £1,080 to Timberworks for Jubilee bench
h. Receipt of wayleave of £2.60 from Electricity North West was noted
I. The council resolved that it should revise HSBC’s bank mandate to authorise the bank to accept Marijke Hill as Proper Officer for the council. The mandate was filled in and signed.
j. The council resolved that Settle Swimming Pool should be supported financially under Section 137 of the Local Government Act 1972 and approved a payment of £50. 

7.10 Planning
a. Applications: none were received
b. Decisions
The council noted that the following applications have not yet been decided:
1. C/44/101F full planning permission for resumption of mineral extraction at Arcow Quarry; retention of the existing processing plant until progressively replaced by a new mobile processing plant; retention of the railhead and the completion of site restoration in accordance with an amended nature conservation and landscaping scheme during the following 12 months, Arcow Quarry, Helwith Bridge, Horton-in-Ribblesdale.
2. C/04/684 full planning permission for conversion of existing double garage to annex and erection of single storey garden room extension, Croftside, Pant Lane, Austwick.  
3. C/04/685 full planning permission for conversion of barn to form one local occupancy dwelling; change of use of agricultural land to form domestic curtilage; works to the vehicular access and provision of a new mini sewage treatment plant, White Sike Barn, Far End Farm, Wharfe.
4. C/04/615A Full planning permission for creation of 16 hardstanding areas for touring caravans, motorhomes, campervans or tents in a designated area with permission for 9 pitches (retrospective) Wood End Farm, Austwick
c. Additional planning matters
The council noted that YDNPA had resolved to adopt its Local Plan 2015 – 2030. Cllr Kate Smith reported that a lot of policies in the Local Plan, notably that on roadside barn conversions have been implemented already. Some concerns were raised that the council could be debating the meaning of ‘disturbed land’ inside a quarry boundary in the future. 

7.11 Correspondence no items of correspondence were received

7.12 Items of information 
a. The council resolved that it should record an interest in ‘Battle’s Over’ - a nation’s tribute and WW1 beacons of light, 11th November 2018 and that Cllr Kate Smith should be appointed beacon co-ordinator.  A further decision on participation will be taken in due course.
b. The council resolved that it should respond to the public consultation on police precept by indicating it would like to see the police precept increased by 1.99% in order to raise just over £1.2 million for next year and subsequent years, but avoid a costly local referendum. This would mean the average household would pay 8 pence per week more.
c. The council was informed that the road closure order for the Cuckoo Festival and street market for Main Street, High Street and Low Street on 29th May 2017 has been approved.  

7.13 Plans for the Annual Parish Meeting on 3rd April 2017
The council resolved that it should encourage local community organisations to attend and that it should advertise this meeting more prominently. Clerk to provide a list of organisations invited last year for comment and additions. 

7.14 Date and time of the next meeting
RESOLVED to confirm that the next meeting will be on Monday 20th February 2017, 8pm at the Village Hall. 

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Austwick Parish Council
Meeting 6 2016-17 - Monday 28th November 2016
Minutes

Present: Cllrs Peter Goold (Chairman), David Dewhirst, Ian Smith, Kate Smith and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and three members of the public

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council. No issues were raised.

6.1 Apologies for absence: none

6.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

6.3 Police, and District and County Councillors’ Report: none received

6.4 Minutes of Meeting 5 2016-17 (17th October 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 17th October 2016 should be approved and signed by Chairman, Cllr Peter Goold, as a true and accurate record.

6.5 Matters arising from the minutes of Meeting 5 2016-17: none

6.6 Oxenber and Wharfe Wood
This topic was discussed under item 6.8.h

6.7 Do not follow sat nav’ signs for HGVs on the Austwick to Helwith Bridge Road
The signs are ready to be installed. The quarry is awaiting permission from NYCC Highways.
RESOLVED that the Clerk should contact NYCC to pursue permission to install signage.

6.8 Parish maintenance matters
a. replacement of Jubilee bench
An order has been placed with Timberworks for a new bench. The font for the inscription has been chosen. £900 worth of pledges have been collected to fund this work.

b. dog fouling on footpaths
Wayne Gray, Craven District Council’s Cleaner Neighbourhoods Officer patrolled Wood Lane and Flascoe Lane with a local Police Community Support Officer. This patrol will be repeated in due course. Mr Gray will send posters that could be used to encourage owners to clean up after their dog. The council will ask to be kept informed about the Green Dog Walker Scheme if the District Council decide to support it.

c. repair of slabbed path between Low Street and Rigby Croft
Area Ranger Cat Kilner and a team of 10 volunteers from Leeds Mountaineering Club have relaid half of the slabbed path. The other half will be repaired in the near future. The Chairman thanked Ms Kilner for her efforts.

d. replacement of Austwick sign on Clapham Road
An order has been placed with Morelock Signs Ltd. The sign will be delivered once payment has been received.

e. improvements to Graystonber Lane lay-by
The site was cleared by Brad Tooke. Debris has been sorted into three different piles ready for disposal. Ben Shanks has installed gate posts and a gate (provided on loan) to secure the site. Mr Shanks has volunteered to supply the ironmongery for the gate and will re-build the wall free of charge. The Chairman has thanked him for his kind gesture.

The Chairman has received further information from NYCC’s Highways Search Department regarding ownership of the site and expects to have discussions about future maintenance of the area in the next few weeks.

It was reported that contractor, Brad Tooke, would like to store his machinery on the layby. However, as the parish council is not the owner of the site, it is not appropriate to consider this.

f. repairs to bus shelter railings
This item was held over to the next meeting.

g. issues relating to NYCC Highways
Potholes on the Austwick Road between New Field House and Swarth Moor, and on Brunton Road between Buck Haw Brow and Feizor will be reported. Requests will be made to manage the sycamore / ash trees between Far End and New Field House and for an Arborist to cut back the trees near Wharfe at the junction with White Stone Lane.

h. issues relating to YDNPA
Several issues will be reported to the Area Ranger Cat Kilner:
The collapsed stile on Holm Lane
The disappearance of the Feizor fingerpost sign on Wood Lane
Damage to the clapper bridge at Wash Dubs
Cycle tracks have been found through Oxenber and Wharfe Woods. A request will be made to erect a no cycling sign.
The Clerk will inquire if Ms Kilner has been able to make any progress regarding the re-siting of the information board at Feizor Nick and potential coppicing works involving Natural England.

In response to a request from a parishioner, the Chairman has investigated the cost of replacing the interpretation board at Wash Dubs as it is in a poor condition. A basic replacement from iprint would cost £65. Headland Associates, who produced the original panel, will make a quote once the design has been updated by YDNPA Interpretation Officer, Karen Griffiths. Enquiries about possible sources of funding will be made with Yorkshire Dales Millennium Trust and YDNPA.

i. other lengthsman duties or parish maintenance matters - none

6.9 Finance
a. The total balance of the HSBC current account on 31st October 2016 as £9073.12 comprising £7403.12 parish council monies and £1,670.00 AED funds was noted.
b. Receipt of donations worth £900 for replacement of the jubilee bench was noted.
c. RESOLVED to approve payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
d. RESOLVED to approve payment of £22 to Austwick Parish Hall for room hire in September and October
e. RESOLVED to approve payment of £384.94 to Craven Garden Care for grass cutting greens, play area and verges and lengthsman duties in October
f. RESOLVED to approve a £100 donation to Settle Community Library
g. RESOLVED to approve payment of £67.74 to Morelock Signs Ltd for a new Austwick village sign
h. RESOLVED to approve payment of £6.07 for Clerk’s expenses in October/November
i. The bank reconciliation for Quarter 2 was verified by Cllr Ian Smith. No issues were reported.
j. The expenditure for grass cutting and lengthsman duties for 2016-17 was reviewed.
k. Councillors considered figures comparing the 2016-17 budget to actual income and expenditure to date. The predicted income and expenditure for the year was noted.
l. The budget for 2017-18 was considered. The budget for expenditure was set at £9091 to enable the council to carry out its scheme of parish maintenance works.
m. Councillors agreed that the precept should include a contingency.
RESOLVED to set the 2017-18 precept at £10,000.
n. The asset survey and register was approved.
o. Other financial issues
RESOLVED to approve the following payments:
YLCA: £15 for an advertisement
Craven District Council: £72 for dog waste bags
Brad Tooke: £240 for works to Graystonber Lane

6.10 Planning
a. Applications
1. C/04/684 full planning permission for conversion of existing double garage to annex and erection of single storey garden room extension, Croftside, Pant Lane, Austwick. The Clerk will notify YDNPA that Council had no comments to make.

2. C/04/685 full planning permission for conversion of barn to form one local occupancy dwelling; change of use of agricultural land to form domestic curtilage; works to the vehicular access and provision of a new mini sewage treatment plant, White Sike Barn, Far End Farm, Wharfe. The Council has no objections in principle. In the context of policy L2 of the incoming Yorkshire Dales National Park Local Plan 2015-2030, however, it believes more details are required including a full survey of the barn and its curtilage; details for the provision of electricity and mains water, parking and the movement of vehicles and safe access to the highway; provision for the safeguarding of barn owls; clarification of the type of roof slate to be used. The council will also request that there should be no external lighting without planning consent and that there is a restriction on permitted development rights and that the council is notified of any amended plans.

b. Amended comments regarding C/04/615A Full planning permission for creation of 16 hardstanding areas for touring caravans, motorhomes, campervans or tents in a designated area with permission for 9 pitches (retrospective) Wood End Farm, Austwick were noted. The decision was taken to withdraw the request for a seasonal use restriction as the original planning permission granted for the site in 1997 and its associated Section 106 Agreement did not contain any such restrictions.

c. Decisions
1. C/04/664B Full planning permission for change of use from Bunk Barn to dwelling, Townhead Barn, Austwick. Approved with conditions.
2. C/04/75K/LB Listed building consent for internal layout alterations to existing hotel bedrooms at first floor level to form 5 No. ensuite bedrooms, Game Cock Inn, Austwick. Approved with conditions
3. C/04/682 full planning permission for change of ground floor front windows to flats 2 & 4 to patio doors, and change white upvc windows on front and side elevations to grey powder coated aluminium frames for flats 2, 3, 4 & 5, Orchard Leigh, Austwick. Approved with conditions.
4. C/04/683 Full planning permission to repoint and render the west facing gable ends of dwelling and former barn using lime based mortar, Stockdale Cottage, Kiln Hill Lane, Feizor. Approved with conditions
5. C/04/683A/LB Listed building consent to repoint and render the west facing gable ends of dwelling and former barn using lime based mortar, Stockdale Cottage, Kiln Hill Lane, Feizor. Approved with conditions
6. C/44/101F full planning permission for resumption of mineral extraction at Arcow Quarry; retention of the existing processing plant until progressively replaced by a new mobile processing plant; retention of the railhead and the completion of site restoration in accordance with an amended nature conservation and landscaping scheme during the following 12 months, Arcow Quarry, Helwith Bridge, Horton-in-Ribblesdale. Not yet decided. The application has been referred to the next planning committee meeting. The planning officer’s report states that the application is not for new quarrying because the site never closed. This is contrary to the view taken by the parish council. Cllr Kate Smith is formulating a personal response to the Environmental Information Report that informed the officer’s view on this matter. Cllr Tibbatts is concerned about the large amount of road traffic and dust that will be generated from the transportation of stone from the site and will attend the planning committee meeting. Both councillors will report on their progress at the next meeting.
The Clerk will request a copy of the planning officer’s report.

d. Additional planning matters - none

6.11 Correspondence - none

6.12 Items of information
1. YDNPA Parish Forum meeting – Cllr Kate Smith reported on the topics discussed which included: the conversion of roadside barns into dwellings; future of farming in the Dales; conservation management in the National Park and the role of Natural England in the management of SSSIs; affordable housing and raising awareness of community led housing schemes; the Sustainable Development Fund; YDNPA staff reorganisation; and plans to update the National Park Management Plan

2. Settle and District Aid in Sickness Fund – the Chairman attend the most recent meeting. A number of applications were considered and several grants were allocated.

6.13 RESOLVED to exclude the public from the meeting so that the council could go into private session to discuss staffing issues

6.14 Date and time of the next meeting
RESOLVED to confirm that the next meeting will be on Monday 9th January 2017, 8pm at the village hall.

 


Austwick Parish Council
Meeting 5 2016-17 - Monday 17th October 2016
Minutes

Present: Cllrs Peter Goold (Chairman), David Dewhirst, Ian Smith, Kate Smith and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and three members of the public

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council.

Public Participation: no issues were raised

5.1 Apologies for absence: none

5.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

5.3 Police, and District and County Councillors Report: none received

5.4 Minutes of Meeting 4 2016-17 (5th September 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 5th September 2016 should be approved and signed by Chairman, Cllr Peter Goold, as a true and accurate record.

5.5 Matters arising from the minutes of Meeting 4 2016-17: none

5.6 Oxenber and Wharfe Wood
Cllrs K. Smith, Tibbatts and the Chairman met with YDNPA Area Ranger, Steve Hastie, to discuss access and environmental issues affecting the wood. Mr Hastie agreed to re-site the interpretation / PROW signage at Feizor Nick so that it can be better seen by visitors and to re-install missing way-markers. It was also suggested that evidence could be collated to illustrate current access conditions and the health of floral habitats. This would then be used as a baseline to monitor any future changes. Several points on the public footpath route were noted where more effective ‘coppice’ barriers would discourage walkers from straying from the main path. Mr Hastie agree to liaise with Ms Clayton-Chance of Natural England to enable action on all the issues raised.

5.7 ‘Do not follow sat nav’ signs for HGVs on the Austwick to Helwith Bridge Road
The signs should be installed very soon. Cllr Tibbatts will pursue the matter.

5.8 Meeting dates for 2017
RESOLVED that the council should meet in 2017 on the following dates:
Monday 9th January
Monday 20th February
Monday 3rd April – annual parish meeting
Monday 15th May – annual meeting of the parish council
Monday 3rd July
Monday 4th September
Monday 16th October
Monday 27th November

5.9 Improvement of train services for Settle and surrounding villages
Council considered whether it should support a campaign to improve the rail service for Settle and the surrounding area for the benefit of residents and the local economy.
RESOLVED to support the campaign. The Clerk will write to Northern Rail.

5.10 Austwick Street Market
The following RESOLUTIONS were made regarding the Street Market on Monday 29th May 2017:
Council supported an application to Craven District Council from the Street Market Committee for a temporary road closure
Council gave permission to the Street Market Committee to use the village greens.

A member of the public left the meeting.

5.11 Parish Maintenance Matters
a. replacement of Jubilee bench
Councillors considered a quote from Timberworks for £900 plus VAT to construct and install on site a bespoke, oak bench to match the seat on the other side of the road bridge. The bench would be 1.5m in length, have a routed inscription with black lettering, 2 coats of oil and secure brackets. The quoted cost is comparable to ‘off the shelf’ seating available on the internet once extra costs are factored in. 18 pledges have been made by local residents totalling more than £900.

RESOLVED to accept the quote from Timberworks. The Chairman will collect donations to cover the £900 net cost. The inscription will state, ‘Given by the community of Austwick in 2016 to commemorate the 90th birthday of H.M. Queen Elizabeth II’. The font and letter sizing will be confirmed in due course.

b. Dog fouling on footpaths
The Chairman and Cllr Dewhirst met with Wayne Gray, Craven District Council’s Cleaner Neighbourhoods Officer, to discuss the problem of dog waste on Wood Lane and Flascoe Lane. Various strategies were discussed to combat the problem: supplying dog waste bags to accommodation providers, displaying posters and Police support. The council would be willing to work with Craven District Council on initiatives that are currently in development and more information on these initiatives is awaited.

c. Repair of slabbed path between Low Street and Rigby Croft
YDNPA Area Ranger Steve Hastie has assessed the collected slate and is happy to proceed with the path repair. He will inform the Chairman when National Park volunteers are available to carry out the work.

d. Stolen Austwick sign on Clapham Road
RESOLVED to accept a quote from Morelock Ltd of £38.81 (exc. VAT) plus £15 delivery for a reflective, composite Austwick village sign measuring 1000cm x 30 cm. It was noted that the cost of the clip fasteners would be confirmed at a later date.

e. Improvements to Graystonber Lane lay-by
NYCC Highways Officer Gary Atkinson has indicated that the county council is not responsible for the site, however, the Chairman has initiated a formal ‘highways search’ with NYCC to confirm this. The Variety charity bin has now been removed so the lay-by is ready to be cleared. Due to the large volume of dumped material, Cllr Dewhirst recommended hiring a contractor with a mini digger to tidy and organise the site.
RESOLVED to hire Brian Took for an agreed cost of £200 to tidy the site and sort material ready for disposal. Additionally, two holes will be dug at the entrance for the installation of a temporary gate.
Cllr Dewhirst will ask the Parish Lengthsman to carry out the necessary wall repairs and install two gate posts. A gate will be loaned by Graeme Cleverly to temporarily secure the site.

f. Repairs to bus shelter railings – this item was held over to the next meeting

g. Issues relating to NYCC Highways
The Chairman met with Gary Atkinson to discuss various Highways issues in the parish. Trees growing out of Austwick Bridge have been removed; the parapet on Austwick Bridge has been repaired; an order will be placed to remove trees growing out of Wharfe Bridge and potholes on the Helwith Bridge Road at Silloth House and near Swarth Moor have been reported.

h. Other lengthsman duties or parish maintenance matters: none


5.12 Finance
a. The total balance of the HSBC current account on 30th September 2016 was noted as £10,717.19 comprising £9047.19 parish council monies and £1,670.00 AED funds
b. Receipt of £4000, the 2nd instalment of the precept, on 29th September 2016 was noted.
c. Receipt of a £75 contribution towards the cost of replacing the cherry tree near the bus stop was noted. The council gratefully thanked Alison Boxford for her generous donation.
d. RESOLVED to approve payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
e. RESOLVED to approve payment of £1377.45 to Craven Garden Care for grass cutting greens, play area and verges and lengthsman duties in August & September
f. RESOLVED to approve payment of £31.65 for Clerk’s expenses in September/October
g. The council noted the comments made on the external auditors report for the 2015-16 annual return. No further action was taken.
h. Arrangements were made to carry out a condition survey of parish assets. The findings will be reported at the next meeting.
i. Expenditure for grass cutting and lengthsman duties was reviewed. An overspend was noted. This was caused by an excessive amount of grass growth on the verges and the number of maintenance jobs done during the summer. It was agreed that the Lengthsman should carry out one more cut of the greens but stop cutting the verges, the parish hall and play area. It was noted that the conservation verge on Graystonber Lane has been strimmed.
j. Councillors considered a request from Settle Community Library for a donation of £100 per annum for two years to maintain the service whilst the group finds other sources of funding.
RESOLVED to donate £100 to Settle Community Library. The group will be invited to request a second donation next financial year.
k. A letter was signed instructing HSBC Ltd to amend the Clerk’s PAYE payments
l. Other financial issues: the 2016-17 budget and actual spending to date will be reviewed and the 2017-18 budget will be finalised at the next meeting. The Chairman reported that Government may introduce council tax referendum principles to all parish councils and this should be considered when setting the precept for 2017-18.

5.13 Planning
a. Applications
1. C/04/75K/LB Listed building consent for internal layout alterations to existing hotel bedrooms at first floor level to form 5 No. ensuite bedrooms, Game Cock Inn, Austwick. The Clerk will notify YDNPA that Council had no comments to make.

2. C/04/682 full planning permission for change of ground floor front windows to flats 2 & 4 to patio doors, and change white upvc windows on front and side elevations to grey powder coated aluminium frames for flats 2, 3, 4 & 5, Orchard Leigh, Austwick. The Clerk will notify YDNPA that Council had no comments to make.

3. C/04/615A Full planning permission for creation of 16 hardstanding areas for touring caravans, motorhomes, campervans or tents in a designated area with permission for 9 pitches (retrospective) Wood End Farm, Austwick. The council has no objections in principle to the grant of retrospective permission, however, it believes that the conditions imposed should mirror those that apply to the nearby caravan and camping site at Silloth House. This would include a seasonal use restriction.

4. EIA/0144 EIA screening opinion for 16 hardstanding areas for touring caravans, motorhomes, campervans or tents in a designated area with full planning permission for 9, Woodend Farm, Austwick. YDNPA has decided that an environmental impact statement is not required.

5. C/04/683 Full planning permission to repoint and render the west facing gable ends of dwelling and former barn using lime based mortar, Stockdale Cottage, Kiln Hill Lane, Feizor. The Clerk will notify YDNPA that Council had no comments to make.

6. C/04/683A/LB Listed building consent to repoint and render the west facing gable ends of dwelling and former barn using lime based mortar, Stockdale Cottage, Kiln Hill Lane, Feizor. The Clerk will notify YDNPA that Council had no comments to make.

b. Comments made to YDNPA in response to additional information issued regarding C/44/101F Full planning permission for resumption of mineral extraction at Arcow Quarry; retention of the existing processing plant until progressively replaced by a new mobile processing plant; retention of the railhead and the completion of site restoration in accordance with an amended nature conservation and landscaping scheme during the following 12 months, Arcow Quarry, Helwith Bridge, Horton-in-Ribblesdale were noted. These included a request for traffic impacts to be assessed "in cumulation" with those of Dry Rigg; queries regarding the restoration scheme, and a request for YDNPA to consider planning permission to quarry at Arcow to be conditional upon Tarmac first giving up its mineral rights at Dry Rigg - this would mitigate the combined impacts of the quarries.

c. Decisions
1. C/04/664B Full planning permission for change of use from Bunk Barn to dwelling, Townhead Barn, Austwick. Not yet decided.
2. C/04/84B Full planning permission to replace single glazed windows with double glazed units, replacement of front door and garage door, Victoria Lodge, Townhead Lane, Austwick. Approved with conditions.

d. Additional planning matters
1. Consultation on final modifications to the Yorkshire Dales Local Plan 2015-30 – the council will not submit any comments.

5.14 Correspondence
1. Invitation to YDNPA Parish Forum meeting: Wednesday 16th November 2016- an agenda item will be requested to discuss how YDNPA discharges its conservation duties.

5.15 Items of information
The Chairman reported that Hargraves and Green Education Foundation recently awarded one grant to a young person from Giggleswick parish.

5.16 Date and time of the next meeting
RESOLUTION: this was confirmed as Monday 28th November 2016, 8pm at the village hall.

 


 

Austwick Parish Council
Meeting 4 2016-17 - Monday 5th September 2016
Minutes

Present: Cllrs Peter Goold (Chairman), David Dewhirst, Ian Smith, Kate Smith and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and two members of the public

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council.

Public Participation:
Concerns were raised regarding the damage to Austwick Bridge and the condition of the layby on Graystonber Lane. The Chairman stated that these issues would be discussed under items 4.10.g & h of the meeting.

4.1 Apologies for absence: none

4.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

4.3 The Police, and District and County Councillors Reports: none received

4.4 Minutes of Meeting 3 2016-17 (4th July 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 4th July 2016 should be approved and signed by Chairman, Cllr Peter Goold, as a true and accurate record.

4.5 Review matters arising from the minutes of Meeting 3 2016-17
It was noted that the date for the council’s meeting was advertised in the neighbourhood news section of the Craven Herald. Council declined an invitation to submit a brief report of its meetings to the neighbourhood news section as it would be too selective. The full minutes are available to view on the council’s website.

4.6 Oxenber and Wharfe Wood
Cllrs K. Smith, Tibbatts and the Chairman will meet with YDNPA Area Ranger Steve Hastie to discuss access and environmental issues affecting the wood on Saturday 17th September. Natural England Officer Caragh Clayton-Chance will also be invited to provide input on the SSSI status of the woods. The Clerk will compile an agenda summarising topics to be discussed.
4.7 ‘Do not follow sat nav’ signs for HGVs on the Austwick to Helwith Bridge Road
Installation of the signs have been delayed due to the holidays but will happen in due course.

4.8 Settle Stories W.R. Mitchell Exhibition
Council discussed the invitation to display W.R. Mitchell’s photographic archive and the logistics involved.
RESOLVED to decline the invitation due to the difficulties displaying, staffing and securely storing the exhibition. It was highlighted that the archive has already been on display in Settle and will be touring round the Dales.

4.9 Policy Review
a. RESOLUTION: the amended Standing Orders to comply with Public Contract Regulations 2015 were adopted.
b. RESOLUTION: the new finance regulations were adopted.
c. RESOLUTION: the new risk assessment policy was adopted.

4.10 Parish maintenance matters
a. The Jubilee bench:
RESOLVED to ask for donations from local people to cover the cost of replacing the Jubilee bench. A quote of £510 plus VAT for a seasoned oak bench was received from Timberworks Ltd which is comparable to the cost of hard wood benches on the internet. However, the final cost is likely to be higher, once installation, and a routed inscription are included. A poster advertising for funds was approved.

The need to fundraise for a new bench rather than use parish council reserves was debated. The fundraising option was agreed because the cost of a new bench had not been budgeted for in this financial year and the council needs to retain an adequate level of financial reserves for contingency measures.

b. Dog fouling on footpaths
The Chairman and Cllr Dewhirst will meet with Craven District Council’s Dog Warden on Wednesday 7th September to discuss the issues of dog fouling.

c. Replacement of cherry tree near bus stop
The cherry tree has been replaced with a columnar mountain ash. The Chairman will collect a donation that a local resident has kindly pledged towards the cost of this work.

d. Repair of slabbed path between Low Street and Rigby Croft
A good amount of Helwith Bridge slate has been collected. The Chairman will meet with Steve Hastie and the landowners to assess what work needs to be done.

e. A patch of Japanese Knotweed found on the lane leading to Woodhouse Farm has been treated by the Lengthsman.

f. The stolen Austwick sign on Clapham Road has been reported to the Police. Council agreed to purchase a new sign. The Clerk will research the cost of a replacement.

g. Removal of Variety charity bin from Graystonber Lane: the Clerk will again pursue the European Recycling Company to request its removal. It was agreed that action would be taken to remove the waste from the layby, repair the damaged wall and install a gate. Cllr Dewhirst will request a quote from the lengthsman for the walling repair and gate. NYCC Highways will be contacted to discuss its responsibilities for the layby area.

h. NYCC Highways Issues – the Clerk will remind Highways of the damage to Austwick Bridge and report potholes on the Helwith Bridge Road at Silloth House on one of the lay-bys and by Swarth Moor. Saplings growing from the bridge on Helwith Bridge Road near the track to Wharfe will also be reported.

i. Other lengthsman duties or parish maintenance matters
There is no external funding available to replace the bus shelter garden railings. Instead existing material could be repaired. Cllr Dewhirst will investigate this further.

Cllr Dewhirst has instructed the lengthsman to strim around the YDNPA sign on Clapham Road twice a year and to spray the saplings at the Austwick end of Holm Lane.

4.11 Finance
a. The total balance of the HSBC current account on 31st July 2016 was noted as £7945.25 comprising £6275.25 parish council monies and £1,670.00 AED funds
b. RESOLVED to approve payment of £36 to Bob Evans for 9 weeks of bus shelter cleaning
c. RESOLVED to approve payment of £22 to Austwick Parish Hall for hall hire
d. RESOLVED to approve payment of £697.50 to Craven Garden Care for grass cutting greens, play area and verges in July
e. RESOLVED to approve payment of £125 to Yorkshire Internal Audit Services for internal audit carried out in May
f. RESOLVED to approve payment of £4.88 for Clerk’s expenses in July/August
g. Expenditure for grass cutting and lengthsman duties was reviewed. Due to the amount of grass growth this year it was acknowledged that there is likely to be an overspend in the grass cutting budget. Cllr Dewhirst will liaise with the lengthsman on the grass cutting schedule for the remainder of the year.
h. The bank reconciliation for quarter 1 was verified by Cllr Tibbatts. There were no issues to report.
i. A draft budget for 2017-18 was discussed. This will be reviewed again at the November meeting when more information will be available to better estimate next year’s grass cutting costs.
RESOLVED to aim to maintain reserves at 100% of the value of the precept in order to deal with future contingencies. Future budgets should take this decision into consideration.
j. RESOLVED to authorise and sign a bank instruction to amend the Clerk’s salary as agreed under item 3.14 of the meeting held on Monday 4th July 2016.
k. There were no other financial matters to consider.

4.12 Planning
a. Applications
1. C/04/84B Full planning permission to replace single glazed windows with double glazed units, replacement of front door and garage door, Victoria Lodge, Townhead Lane, Austwick. The Clerk will notify YDNPA that Council had no comments to make.

b. The objections submitted to YDNPA re C/44/101F Full planning permission for resumption of mineral extraction at Arcow Quarry; retention of the existing processing plant until progressively replaced by a new mobile processing plant; retention of the railhead and the completion of site restoration in accordance with an amended nature conservation and landscaping scheme during the following 12 months, Arcow Quarry, Helwith Bridge, Horton-in-Ribblesdale were noted.

Council agreed that the application is contrary to emerging policies in the draft Yorkshire Dales Local Plan 2015-2030; that planning history has been ignored (previous promises to carry out restoration schemes have not been upheld and numerous extensions have been made to Tarmac’s benefit); the pre-application public consultation was not compliant with policy and there is no attempt to mitigate the combined impact of traffic from Arcow and Dry Rigg on local roads. YDNPA will re-consult with the parish council if more information is received regarding this application.

c. Decisions
1. C/04/664B Full planning permission for change of use from Bunk Barn to dwelling, Townhead Barn, Austwick. Not yet decided.
2. C/04/76E Full planning permission for extensions, alterations and external works to existing cottage, Alderman Cottage, Austwick. Approved with conditions.

d. There were no additional planning matters to consider.

4.13 Correspondence
The following was received:
NYCC Craven Area Committee meeting on 8th September 2016.
York Disable Workers Co-operative: a request for a donation was turned down as the organisation does not work in Austwick parish.

4.14 Items of information - none

4.15 Date and time of the next meeting
RESOLUTION: this was confirmed as Monday 17th October 2016, 8pm at the village hall.

 

 


 


Meeting 3 2016-17 - Monday 4th July 2016

Minutes 

Present: Cllrs Peter Goold (Chairman), David Dewhirst, Ian Smith, Kate Smith and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and two members of the public 

The Parish Council allocated a reasonable period of time at the start of the meeting to allow registered electors the opportunity to ask questions and / or make statements that relate to the work of the Council. 

Public Participation
Concern was raised at the lack of maintenance of grass verges in certain parts of the parish. The chairman explained that North Yorkshire County Council Highways Department only cuts grass at junctions for visibility or safety purposes in villages and urban areas. Verges on rural roads are only cut once or twice a year. The parish council has taken on the task of maintaining the verges within the 30mph limit of Austwick. It was emphasised that the parish council would consider tackling any areas of specific concern within the parish. 

3.1 Apologies for absence: none 

3.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda. 

3.3 Police, and District and County Councillors: the Clerk reported that Cllr Carl Lis has been re-elected as Chairman of the Yorkshire Dales National Park Authority. 

3.4 Minutes of Meeting 2 2016-17 (23rd May 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 23rd May 2016 should be approved and signed by Chairman, Cllr Peter Goold, as a true and accurate record. 

3.5 Review of matters arising from the minutes of Meeting 2 2016-17: the Clerk will notify the Austwick neighbourhood news reporter of future parish council meetings. 

3.6 Oxenber and Wharfe Wood
Councillors will meet with YDNPA Area Ranger, Steve Hastie, to discuss concerns regarding pathway maintenance and habitat conservation. The Natural England Officer Caragh Clayton-Chase will also attend if she is able. The meeting will take place after mid-August. 

The Clerk will write to Caragh Clayton-Chase to request a copy of the habitat map assessment to determine what environmental and geological features are considered important in the SSSI. 

3.7 ‘Do not follow sat nav’ signs for the Austwick to Helwith Bridge route
Cllr Tibbatts reported that LaFarge Tarmac will survey the 4 sites requested by the parish council. They will seek permission from NYCC Highways department to install the signage. 

3.8 Policy Review
a. RESOLUTION: amendments to the Standing Orders to comply with Public Contract Regulations 2015 were approved.
b. RESOLUTION: a new set of finance regulations was approved. These will be authorised at the next meeting once the relevant changes have been made.
c. RESOLUTION: a new risk assessment policy was approved and will be authorised at the next meeting once the relevant amendments have been made. 

3.9 Parish maintenance matters
a. Dog fouling on footpaths
The council acknowledged that dog fouling is an on-going problem especially in popular dog walking areas such as the Wood House Farm track and Flascoe Lane. Cllr Dewhirst informed the meeting of previous efforts to tackle the problem. A recent initiative in Embsay involving Craven District Council and the Police was discussed. The potential effectiveness of additional signage was also debated.
RESOLUTION: The Chairman and Cllr Dewhirst will meet with Craven District Council’s Dog Warden to discuss a way forward. 

b. Other issues
i. The estimated cost to replace the cherry tree near the bus stop with a mountain ash or rowan is £250. A local resident has kindly offered to contribute £75 to the cost of this work.
RESOLUTION: approval was given to spend up to £175 to cover the remaining cost. The lengthsman will be asked to carry out this work. 

ii. The railings surrounding the bus shelter garden are in a poor state of repair. This will be investigated further. 

iii. The bench at Slaindale has been refurbished by Cllr Dewhirst and Ken Jowett. 

iv. NYCC Highways department has been notified of the damage to Austwick Bridge. The council will monitor its repair as the bridge is a scheduled ancient monument. 

v. It was concluded that it would not be feasible to move the Moughton bench from its current location. As such it is no longer a candidate to replace the Jubilee bench. Paul Tibbatts has generously volunteered to look after and maintain the Moughton bench.
RESOLUTIONS:
• The Council will attempt to raise funds for a new bench by private subscription
• Cllr Dewhirst will investigate the cost of a new wooden bench
• The Chairman and Cllr Dewhirst will create publicity to raise awareness of the council’s intentions. 

vi. The Clerk will contact Variety again to request the removal of its charity bin from the Graystonber Lane layby. 

vii. Donations of Hewith Bridge slate for the slabbed path are being collected. Alec Rigby has volunteered to provide storage and to cut the stone. 

3.10 Finance
a. The total balance of the HSBC current account on 31st May 2016 was noted as £10,569.29 comprising £8899.29 parish council monies and £1,670.00 AED funds
b. RESOLUTION: approved payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
c. RESOLUTION: approved payment of £22 to Austwick Parish Hall for hall hire
d. RESOLUTION: approved payment of £868.50 to Craven Garden Care for grass cutting greens, play area and verges in May
e. RESOLUTION: approved payment of £21.74 for Clerk’s expenses in May/June
f. The expenditure for grass cutting and lengthsman duties was noted.
g. Other financial issues
RESOLUTION: payments of following invoices were approved
• Craven Garden Care: £426.20 for grass cutting and lengthsman duties for June
• Ken Jowett: £100 for refurbishment of Slaindale bench 

3.11 Planning
a. Applications
C/04/76E Full planning permission for extensions, alterations and external works to existing cottage, Alderman Cottage, Austwick. No comments were made and the Clerk will notify YDNPA accordingly. 

b. Decisions
1. C/04/676 Full planning permission for resurfacing of access road to Wharfe from C119 (Austwick to Helwith Bridge road), Fleet Lane, Wharfe. Approved with conditions.
2. C/04/664B Full planning permission for change of use from Bunk Barn to dwelling, Townhead Barn, Austwick. Not yet decided. It was noted that much of the councils comments were included in the committee report. The application has been recommended for approval with conditions. 

c. Additional planning matters
The council expressed its disappointment that it had not been notified of the planning application to extend operations at Arcow Quarry for 12 months.
RESOLUTION: the Clerk will write to YDNPA planning to request that it is part of the consultation process henceforth and to express disappointment that it has not been included thus far. 

3.12 Correspondence
The following correspondences were noted:
• YLCA Annual Review 2015-16
• CDC Ward member Grant poster for display 

3.13 Items of information - none 

3.14 RESOLUTION: members of the press and public were excluded from the meeting in order to discuss a staffing related issue 

3.15 Date and time of next meeting
RESOLUTION: this was confirmed as Monday 5th September 2016, 8pm at the village hall. 

 

 


 

Meeting 2 2016-17 - Monday 23rd May 2016

Minutes             

Present: Cllrs Ian Smith, David Dewhirst, Peter Goold, Barbara Tibbatts and Kate Smith

In attendance: Gillian Muir (Parish Clerk), four members of the public and Mike Huston from Yorkshire Housing. 

Annual Meeting of Austwick Parish Council

The Chairman, Cllr Ian Smith opened the meeting. 

2.1   Election of Chairman
Cllr I. Smith proposed Cllr Goold as Chairman.  This was seconded by Cllr Dewhirst.  Cllr Goold accepted the nomination and thanked Cllr I. Smith for the work he has carried out over many years chairing and guiding the parish council.
RESOLUTION: Cllr Goold was elected as Chairman
Cllr Goold chaired the meeting from this point onwards. 

2.2  Cllr Goold signed the Chairman’s Declaration of Acceptance of Office. 

2.3   Apologies: none 

2.4   RESOLUTION: Cllr Kate Smith was elected as Vice-Chairman 

2.5  Cllr Kate Smith signed the Vice-Chairman’s Declaration of Acceptance of Office 

2.6   RESOLUTION
Councillors were appointed as representatives to the following outside bodies:
Parish Hall Council Representative – Cllr Tibbatts
Settle and District Aid in Sickness Fund Representative – Cllr Goold
Hargraves & Green Educational Foundation Representative – Cllr Goold 

2.7   Register of interests: councillors were reminded to update their register of interests if necessary.  There were no new interests to record. 

Ordinary Meeting of the Parish Council

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

Public Participation: matters relating to Oxenber and Wharfe wood were raised and discussed under item 2.11.a.  Mike Huston of Yorkshire Housing outlined the status of social housing in Austwick and Craven.  Concerns were raised regarding the sale of Orchard Leigh apartments. Mr Huston explained that these properties became difficult to rent so were put on the market.  There are no plans to sell other properties in the village.  The parish council agreed to raise awareness of social housing when necessary and inform Yorkshire Housing of local demand.  New legislation regarding Right to Buy was discussed: Yorkshire Housing is awaiting more information from Government on how this will work.  Mike Huston left the meeting. 

2.8            Code of Conduct and Declaration of Interests
Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
No requests were made for dispensations in connection with items on this Agenda. 

2.9            Police, and District and County Councillors Reports: none 

2.10        Minutes of Meeting 1 2016-17 (11th April 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 11th April 2016 should be approved and signed by Chairman, Cllr Peter Goold, as a true and accurate record. 

2.11         Matters arising from the minutes of Meeting 1 2016-17
Access and environmental issues relating to Oxenber and Wharfe Wood.
Correspondence from Natural England (NE) was considered regarding habitat monitoring.  Issues relating to open access were debated.  Cllr K Smith has requested that management arrangements between the Authority and Natural England are discussed at the next YDNPA parish forum meeting in September.
RESOLUTION:
The Clerk will write to YDNPA Area Ranger Steve Hastie to propose works that could be done to guide walkers onto waymarked paths.  A site meeting will also be requested between Mr Hastie, Cllrs Dewhirst and Tibbatts and Sarah Wiltshire to highlight and discuss areas of concern.
The Clerk will contact YDNPA’s land management team to request information regarding environmentally valuable features of the wood, how these are being conserved and if open access has had a detrimental impact. 

2.12        Parish newsletter reports
The importance of publishing parish council reports in the newsletter was discussed.
RESOLUTION:
Cllr Dewhirst will provide regular reports for the parish newsletter.
The Clerk will notify the Craven Herald neighbourhood reporter of future meetings 

2.13        HGV Sat Nav signs
Cllr Tibbatts reported that Lafarge Tarmac has offered to purchase and install blue ‘do not follow sat nav signs’ to prevent HGV usage of the Austwick to Helwith Bridge Road.  The parish council has been asked to recommend locations for the signage.
RESOLUTION: signs will be requested at the A65 junctions with Graystonber Lane, Clapham Road, the narrow lane opposite Dalesbridge campsite (Holm Lane), and at the Helwith Bridge end near the ‘except for access’ signs. 

2.14        Parish maintenance matters
a.      Replacement of the cherry tree next to the bus stop
The dying tree has been removed by the parish lengthsman.  A local resident has offered to fund part of the cost of the purchase of a new tree.
RESOLUTION: Cllr Dewhirst will liaise with the lengthsman regarding a suitable replacement and location.
b.      Other Matters
1. Cllr Tibbatts reported that the bench at Moughton would be a suitable replacement for the Jubilee bench.  Cllrs Goold and Dewhirst will investigate the feasibility of moving the Moughton bench.
2. The Farthing family is pleased with the refurbished bench near Tommy Bank Barn.
3. Ken Jowett has very kindly offered to provide new timber and to repair the bench at Slaindale Lane for £100.
RESOLUTION: council approved expenditure of £100 for this work and thanked Ken Jowett for his generosity.  Cllr Dewhirst will liaise with Mr Jowett.
Cllr Dewhirst will carry out refurbishment works to the bench at Dog Kennel Hill in due course.
Paul Tibbatts kindly offered to donate some HelwithBridge slate to repair the slabbed path between Low Street and Rigby Croft.  Cllr Goold will inform Steve Hastie about this and other potential donations of slates.
Removal of the Variety Charity Bin at Graystonber Lane has been requested by the Clerk and Cllr Dewhirst.  The charity is seeking verification from Craven District Council.  

2.15        Finance
The total balance of the HSBC current account on 30th April 2016 was noted as £10,807.13 comprising £9137.13 parish council monies and £1670.00 AED funds
Receipt of £4000, the first instalment of the precept, was noted.
RESOLUTION: approved payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
RESOLUTION: approved payment of £41.75 for Clerk’s expenses in March/April (includes reimbursement
of £36.87 for purchase of a 500GB external hard drive)
RESOLUTION: approved payment of £298.31 for a Lenovo B50-10 laptop to be paid using grant monies received from the Transparency Code Fund. 
RESOLUTION: approved payment of £270 to Craven Garden Care for grass cutting greens, play area and verges in March & April
RESOLUTION: approved payment of £72 to Craven District Council for 3 boxes of dog waste bags
The internal audit report for 2015-16 was reviewed.  Accounting procedures are satisfactory.   In response to comments received regarding payroll, the Clerk will obtain the appropriate evidence to show that the council has checked the employment status of each individual it pays.
RESOLUTION: the Annual Governance Statement for the 2015-16 Annual Return was approved and duly signed by the Chairman and the Clerk.
RESOLUTION: the Accounting Statement for the 2015-16 Annual Return was approved and duly signed by the Chairman and the Clerk.
RESOLUTION: in accordance with the Accounts and Audit Regulations 2015, council agreed a 30 working day period for the exercise of electors' rights relating to the annual accounts: Monday 6th June to Friday 15th July 2016.
Expenditure for grass cutting and lengthsman duties was noted.
Other financial issues
A new bank mandate was agreed and signed to enable Cllr Dewhirst to become a signatory.
A cheque for £177 has been received from Nicola Farthing to reimburse the council expenses paid for the refurbished bench near Tommy Bank Barn.
RESOLUTION: approved payment of £250.50 to Craven Garden Care for fence construction, removal of cherry tree and delivery of wood chippings for the bus shelter garden.
 

2.16        Planning
a.      Applications
1. C/04/676 Full planning permission for resurfacing of access road to Wharfe from C119 (Austwick to HelwithBridge road), Fleet Lane, Wharfe.  The Council had no comments to make.
2. C/04/664B Full planning permission for change of use from Bunk Barn to dwelling, Townhead Barn, Austwick.
Councillors observed that several years ago the applicant obtained consent on appeal for the property to be used as a bunk barn; no reasons have been given to explain why the bunk barn is no longer considered appropriate usage; the pre-application advice issued by the Authority is not included in the application; and no information is available for the new or altered pedestrian and vehicle accesses.
The Council will ask if the Yorkshire Dales Local Plan 2015-2030, which has yet to be adopted, will be used to assess the application, and if so would proposed policy L2 (conversion of traditional buildings) be relevant particularly as the property is now a bunk barn.
If consent is given, the parish council will request that a local occupancy condition is imposed and that those criteria be secured with a Section 106 agreement.  It will be requested that no external lighting be installed without planning permission granted by the local planning authority, and that permitted development rights are removed.
b.      Decisions
1. C/04/680A Full planning permission for demolition and rebuilding of Bier Room at south-west corner to form new toilet and storage facilities and raising of roof line to link in with roof of adjacent Baptistery The Church of the Epiphany, Austwick. Approved with conditions.
2. No response will be made to the consultation on housing development boundaries and the list of proposed modifications contained in the draft Yorkshire Dales Local Plan 2015-2030
Additional planning matters – none. 

2.17        Correspondence- none 

2.18        Items of information - none 

2.19        Date and time of the next meeting 

RESOLUTION: the date of the next meeting was confirmed as Monday 4th July 2016, 8pm at Austwick Parish Hall. 

The meeting closed at 9.50pm.

  


 

Meeting 1 2016-17 - Monday 11th April 2016
Minutes

 

Present: Cllrs Ian Smith (Chairman), David Dewhirst, Peter Goold, and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and one member of the public 

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

Public Participation: no matters were raised. 

1.1 Apologies for absence: Cllr Kate Smith 

1.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

1.3 Police, and District and County Councillors Reports – none received. 

1.4 Minutes of Meeting 8 2015-16 (7th March 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 7th March 2016 should be approved and signed by Chairman, Cllr Ian Smith, as a true and accurate record. 

1.5 Matters arising from the minutes of Meeting 8 2015-16
a. Access and environmental issues relating to Oxenber and Wharfe Wood
The Clerk has written to Natural England to request a management plan that sets out the baseline state of the woods and to ask if it is being used to determine the anticipated impact caused by changes in use/access. A reply is awaited.
The Clerk reported on behalf of Cllr Kate Smith that at the YDNPA Parish Forum meeting David Butterworth and Neil Heseltine, Chief Executive and Member of YDNPA respectively, welcomed the opportunity to discuss conservation aspects of YDNPA work, including how information is shared and responsibilities divided with Natural England. They offered to contact YDNPA farm environment team to collate relevant information regarding Wharfe Wood. 

1.6 Parish maintenance matters
Cllr Dewhirst met the lengthsman, Ben Shanks of Craven Garden Care, to discuss a maintenance plan for 2016. A spreadsheet has been created to track spend. The lengthsman has been asked to take down the dying cherry tree next to the bus stop. The wild flower verge has been strimmed. Refurbishment work to the bench by Tommy Bank Barn has been completed: the bench has been dedicated to the Farthing family and an invoice will be sent to Nicola Farthing who is funding the cost of repair.
RESOLUTION: a quote for £142 was approved to fence an area for composting grass cuttings on condition that Kate Vaughan-Williams is satisfied with the materials to be used.
Estimates to repair the Jubilee bench were considered not cost effective. The feasibility of replacing it with a rarely used bench from another part of the parish will be investigated. Additionally, the condition of the benches at Slaindale Lane and Dog Kennel Hill will be reviewed.
Cllr Dewhirst has asked Variety to remove their Charity Bin from the Graystonber Lane lay-by. Variety is seeking verification from Craven District Council Waste Management. The district council is in turn liaising with NYCC Highways on this matter as they are the presumed owners of the site.
Cllr Goold has written an article for the parish magazine asking villagers for donations of slate to repair the footpath between Low Street and the Rigby's croft. This has been seen and approved by YDNPA Area Ranger Steve Hastie and both landowners. Cllr Goold will report back once the article has been published.
 

1.7 Finance
a. The total balance of the HSBC current account on 29th February 2016 was noted as £8102.48 comprising £6432.48 parish council monies and £1670.00 AED funds
b. RESOLUTION: approved payment of £20 to Bob Evans for 5 weeks of bus shelter cleaning
c. RESOLUTION: approved payment of £11 to Austwick Parish Hall Council for January hall hire
d. RESOLUTION: approved payment of £150 to Ken Jowett for timber work relating to refurbishment of Wharfe Road bench
e. RESOLUTION: reimbursed Cllr Dewhirst £17.95 for the purchase of dark green hammerite paint to refurbish cast iron framed benches
f. RESOLUTION: approved payment of £15.82 for Clerk’s expenses in March/April
g. RESOLUTION: a letter amending the standing order for the Clerk’s salary for 2016-17 was approved and signed.
h. Two quotes for the purchase of a laptop computer were considered.
RESOLUTION: a Lenovo B50-10 model will be purchased from PCS in Settle for £294.91 plus VAT. This cost includes anti-virus installation, configuration etc. The laptop will be paid for with grant funding received from the Transparency Code Fund. An external hard drive will also be purchased as a back-up system at an estimated cost of £40.
i. The internal audit has been brought forward from 16th May to 25th April. The Clerk will prioritise work on the annual accounts and annual return in preparation for the year-end audit. A report reviewing the effectiveness of the council’s internal financial controls was presented to the council and debated.
RESOLUTION: after amendment of the title of the document to ‘memorandum’ from ‘briefing note’ the review of internal financial procedures was approved and signed by the Chairman.
j. The Clerk will submit a claim for a refund of VAT paid in 2014-15 and 2015-16.
k. All necessary income tax payments from the Clerk’s salary have been made. No national insurance contributions needed to be paid.
l. The actual income and expenditure figures compared to those budgeted for 2015-16 were noted. There were no matters arising.
m. Other financial issues
RESOLUTIONS:
• approved payment of £138.60 to Craven Garden Care for wild flower verge strimming
• approved payment of £35 to the Information Commissioner for data protection registration
• expenditure for grass cutting and lengthsman duties will be monitored at each meeting. A report will be compiled comparing actual to budgeted expenditure. A monthly invoice will be requested from Craven Garden Care to aid this reporting. 

1.8 Planning
a. Applications – none
b. Decisions
1. C/04/680A Full planning permission for demolition and rebuilding of Bier Room at south-west corner to form new toilet and storage facilities and raising of roof line to link in with roof of adjacent Baptistery The Church of the Epiphany, Austwick. Not yet decided.
c. Additional planning matters
RESOLUTION: in response to concerns received from a local resident, the Clerk will write to Nicola Dinsdale, YDNPA Planning Enforcement Officer, to request an investigation to determine if Townhead Barn is being used as a dwelling rather than a bunkbarn which would be contrary to the permission given. 

1.9 Correspondence
Settle Area Swimming Pool Public consultation: Cllr Kate Smith will be asked to complete the survey on behalf of the council.
The following communications were noted:
• Tour de Yorkshire poster for display
• Came and Co. spring newsletter
• Notice of upcoming elections 

1.10 Items of information
a. Updates regarding the Community Defibrillator will be given as and when required.
b. Quarry traffic: NYCC Highways recommended that the council use the quarry help line to report any traffic issues. It was agreed that the help line does not prevent heavy vehicles from using the Helwith Bridge Road. In consultation with Cllr Kate Smith, the Clerk will contact NYCC Highways to restate the case for a blue ‘do not follow sat nav’ sign on this route. 

1.11 Date and time of the next meeting
RESOLUTION: the date of the next meeting was confirmed as Monday 23rd May 2016, 8pm at Austwick Parish Hall. The Annual Meeting of the Parish Council will take place at this time. 

The meeting closed at 9.25pm.

 

 


 

Meeting 8 2015-16 - Monday 7th March 2016    

Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice-Chairman, entered meeting during item 8.8), Peter Goold, and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and 3 members of the public 

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

Public Participation: a way-marker post is in need of repair on High Bark side of Wharfe Wood. The Clerk will inform the YDNPA Area Ranger. 

8.1 Apologies for absence: Cllr David Dewhirst 

8.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda. 

8.3 Police, and District and County Councillors Reports – none received. 

8.4 Minutes of Meeting 7 2015-16 (11th January 2016)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 11th January 2016 should be approved and signed by Chairman, Cllr Ian Smith, as a true and accurate record. 

8.5 Matters arising from the minutes of Meeting 7 2015-16
a. Access and environmental issues relating to Oxenber and Wharfe Wood
Area Ranger Steve Hastie has confirmed that YDNPA has no formal management plan in place to maintain paths or way-markers etc in Oxenber and Wharfe Woods. However, the site is visited by volunteers every four weeks from Easter to November. Mr Hastie inspected the paths in February.
RESOLUTION: the Clerk will write to Natural England to ask if there is a management plan that sets out the baseline state of the SSSI and if it is being used to determine the anticipated impact caused by changes in use/access.
b. Ownership of the dying cherry tree near the bus stop
No response has been received from NYCC Highways regarding ownership of the tree.
RESOLUTION: the lengthsman will be asked to remove the tree with due diligence. 

8.6 Community Defibrillator
Cllr Goold reported that the defibrillator is fully installed; 30 to 40 people attended a familiarisation session run by Yorkshire Ambulance Service; the equipment is checked on a weekly basis by Beth Lowe at Cross Leigh Stores and Alec Deary will compile an information sheet to be circulated to every household in Austwick.
RESOLUTION: Cllr Goold will write an article for the parish newsletter explaining how the equipment can be accessed and to emphasise the importance of dialling 999 when there is a suspected cardiac arrest. 

8.7 Register of interests form
RESOLUTION: Council will adopt the new form subject to the inclusion of an agreed amendment to Section 2. The Clerk will circulate the new form for councillors to complete. Updated forms will be uploaded onto the website and forwarded to CDC for their records. 

Cllr K Smith entered the meeting. 

8.8 Parish maintenance matters
Lengthsman duties
Cllr Dewhirst will meet with the Parish Lengthsman to discuss a maintenance plan for 2016. The lengthsman will provide an estimate for fencing required for the disposal of grass cuttings and a revised estimate for the repair of Austwick Jubilee bench. Strimming the wild flower verge will be carried out once the spring bulbs have come through and should in future be scheduled as an autumn task. 

Japanese Knotweed, Flacoe Lane
The landowner has been notified and will attempt to eradicate the weed. 

Footpaths
The damaged stile on Flascoe Lane has been repaired. 

Area Ranger Steve Hastie has requested help from the parish council to locate appropriately sized Helwith Bridge slate to repair the slabbed footpath between Low Street and the Rigby's croft.
RESOLUTION: once the size and type of slate has been clarified, Cllr Goold will write an article for the parish magazine asking villagers for donations of suitable slate; co-ordinate any responses and report back in due course.
YDNPA Rangers and Volunteers will provide the necessary labour to carry out the work; villagers will also be welcome to help. 

Graystonber lay-by
The Clerk will contact Variety again to request the removal of their charity bin. Once removed, the area can be cleaned-up and secured.

8.9 Finance
a. The total balance of the HSBC current account on 31st January 2016 was noted as £8003.29: comprising £6333.29 parish council monies and £1670.00 AED funds
b. RESOLUTION: payment of £32 to Bob Evans for 8 weeks of bus shelter cleaning was approved.
c. RESOLUTION: payment of £11 to Austwick Parish Hall for December hall hire was approved.
d. RESOLUTION: payment of £18 to YDNPA for inscription works to bench at Tommy Bank Barn was approved.
e. RESOLUTION: payment of a donation of £150 to Austwick Parochial Church Council to support production of the parish newsletter under Local Government Act 1972, Section 142 was approved.
f. RESOLUTION: payment of a donation of £50 to Settle Pool under Public Health Act 1936, Section 221 was approved.
g. RESOLUTION: payment of £8.18 for Clerk’s expenses in January & February was approved.
h. An application to the Smaller Authorities Transparency Fund was successful. £367.95 has been received for the purchase of a laptop computer, website training and maintenance costs.
i. RESOLUTION: purchase of a laptop computer worth £297.95 was authorised. Enquiries will be made into a back up facility.
j. Receipt of £2.30 wayleave payment from Electricity Northwest was noted.
k. The amended budget for 2016-17 agreed at the meeting held on 11th January 2016 was noted.
l. Changes to the external audit regime were considered.
RESOLUTION: council will remain opted in to the new Sector Led Body audit regime.
m. Legal obligations regarding workplace pension schemes were referred to. As the Clerk does not qualify for auto-enrolment and did not express a wish to join a scheme, the council decided not to seek legal advice or to set up a workplace pension.
n. The asset register for 2016 and relevant insurance cover was noted.
o. The Clerk reported that the internal audit will take place on 16th May 2016
p. Other financial issues
i. RESOLUTION: payment of £72 to CDC for 3 boxes of dog waste bags was approved.
ii. RESOLUTION: payment of £190 to YLCA for 2016-17 subscription fees was approved.
iii. RESOLUTION: reimbursement of £58.80 to Ian Smith for website hosting expenses
iv. Amendment of the bank mandate to include Cllr Dewhirst was deferred to the next meeting. 

8.10 Planning
a. Applications – none received
b. C/04/680A Full planning permission for demolition and rebuilding of Bier Room at south-west corner to form new toilet and storage facilities and raising of roof line to link in with roof of adjacent Baptistery The Church of the Epiphany, Austwick.
Comments agreed by Members and submitted to YDNPA were as follows: Councillors support the planning application subject to the submission of a listed building application. The proposed changes to the fabric of the Church, both internal and external, and the changes to layout, have been sympathetically designed to retain, and in some instances enhance, the presentation of the special features of this listed building. The applicants have taken on board that the bier room can no longer be used for its original purpose and make an unusable area into a much needed facility. It seems to be an eminently sensible and practical proposal that will make better use of the available space in the church, as well as providing much needed kitchen & toilet facilities.
A copy of these comments will be forwarded to the Vicar, Ian Greenhalgh.
c. Decisions
(i) C/04/656A Full planning permission for erection of detached garage Wood View, Wharfe, Austwick. Approved with conditions.
(ii) C/04/677 full planning permission for erection of field shelter for horse and sheep handling and change of use from agricultural land to mixed equestrian and agricultural, Paddock opposite Hobarn House, Austwick. Approved with conditions.
d. Additional planning matters

The Yorkshire Dales National Park Authority submitted its Local Plan 2015-30 to the Secretary of State for Communities and Local Government. The Secretary of State will now appoint an Inspector to conduct an examination of its soundness and compliance with legal regulations. This is likely to include a series of public examination hearings. Relevant documents are available to view on the YDNPA website. Members agreed there was no reason to speak at the enquiry. 

8.11 Correspondence
a. A commemorative medal to celebrate the Queen’s 90th birthday produced exclusively for schools and councils was circulated.
b. Settle Area Freight Quality Partnership
The partnership provides a forum to assist all parties in understanding the other’s views on freight movements and discuss the impact on the local community within the Settle area. Key stakeholders are members. Austwick Parish Council has been invited to join the partnership. Cllr Tibbatts attended the meeting held on 24th February. The impact of the upcoming Tour de Yorkshire; traffic complaints and the use of heavy goods vehicles on the Helwith Bridge Road were discussed.
RESOLUTIONS:
• Cllr Tibbatts will represent the parish council on the Settle Area Freight Quality Partnership 
• In order to help heavy goods vehicles comply with weight restrictions and avoid the route, a request will be made to NYCC Highways for blue ‘do not follow Sat Nav’ signs for the Helwith Bridge Road.

8.12 Items of information
a. It was agreed that councillors should continue to prepare their own meeting papers. 

8.13 Date and time of the next meeting
RESOLUTION: the date of the next meeting was confirmed as Monday 11th April 2016, 8pm at Austwick Parish Hall. 

The meeting was closed at 7.44pm. 



Meeting 7 2015-16 - Monday 11th January 2016      

Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice-Chairman), David Dewhirst, Peter Goold, and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and 4 members of the public

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council.

Public Participation - no issues or concerns were raised.

7.1 The Chairman welcomed David Dewhirst to his first meeting as parish councillor. Cllr Dewhirst submitted a declaration of acceptance of office form.

7.2 Apologies for absence - none

7.3 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda.

7.4 Police, and District and County Councillors Reports – none received.

7.5 Minutes of Meeting 6 2015-16 (7th December 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 7th December 2015 should be approved and signed by Chairman, Cllr Ian Smith, as a true and accurate record.

7.6 Matters arising from the minutes of Meeting 6 2015-16
a. Access and environmental issues relating to Oxenber and Wharfe Wood - no update from previous meeting. Despite works being carried out in the autumn, the paths require further maintenance. The Clerk will write to YDNPA Area Ranger Steve Hastie to ask if there is a management plan in place to maintain the paths, waymarkers etc.
b. Cherry tree near the bus stop – the Clerk will contact NYCC Highways again to enquire about ownership of the dying tree.

7.7 Community Defibrillator
Cllr Goold provided an update. Electrical contractors will install the defibrillator very soon. Once this is done, interested parties will be notified and a training session will take place led by Yorkshire Ambulance Service. Alec Deary has volunteered to compile a leaflet raising awareness of the defibrillator for distribution throughout Austwick.

7.8 Highways Issues
a. A general discussion took place regarding drainage problems and flooding related issues caused by recent inclement weather
b. The Clerk will notify North Yorkshire County Council of 2 stretches of road near Silloth House affected by flooding.
Councillors debated the need for the development of a community emergency plan. It was concluded that, at this time, an official plan is not required as existing informal networks work effectively.

7.9 Settle Area Swimming Pool
The Clerk has contacted all parish councils/meetings in the Settle area notifying them of the action taken by Austwick Parish Council in support of Settle Pool. Clapham cum Newby and Ingleton Parish Councils have also written to relevant parties urging them to campaign for the continuation of Craven District Council funding for the pool.
Correspondence from Julian Smith MP and Paul Shevlin, CEO of Craven District Council, responding to the council’s concerns regarding the pool’s future was noted.

7.10 Parish maintenance matters
a. Disposal of village green and play park grass cuttings – the generous offer from Dr C A Vaughan-Williams to dispose of grass cuttings in her field was discussed.
RESOLUTIONS:
• The Clerk will write to Dr C A Vaughan-Williams to thank her and accept the offer for untreated grass cuttings from the village green and playpark to be disposed of in her field.
• a small area of field will be fenced off for this purpose
• after a 2 to 3 year period, a new section of field will be used for disposal purposes
• The parish lengthsman will make the necessary arrangements with Dr Vaughan-Williams

b. Other parish maintenance matters
i. Japanese Knotweed on Flascoe Lane – it is the landowner’s responsibility to remove any invasive species. A neighbour has treated the knotweed with various weed killers without success. As the plant is on a bridleway, land ownership is not clear. The Clerk will contact YDNPA Area Ranger Steve Hastie to discuss a way forward.
ii. The Clerk will also contact YDNPA regarding the damaged stile at Flascoe Bridge, the poor state of the slabbed footpath between Low Street and the Rigby's croft, and the gate on the path leading from Pant Lane.
iii. The Clerk will contact Variety to request the removal of their charity bin from Graystonber Lane.
iv. Cllr Dewhirst agreed to act as the point of contact for the lengthsman on behalf of the parish council.

7.11 Austwick Parish Hall Committee
RESOLUTION: Cllr Tibbatts will become the parish council representative for Austwick Parish Hall committee

7.12 Finance
a. The balance of the HSBC current account on 30th November was noted as £7472.30. It was also noted that the £1670 cheque for the defibrillator was banked on 11th January 2016.
b. RESOLUTION: approved payment of £16 to Bob Evans for 4 weeks of bus shelter cleaning
c. RESOLUTION: approved payment of £273.75 to Came and Company for local council insurance.
d. RESOLUTION: approved payment of £26.86 for Clerk’s expenses in December
e. Changes to the external audit regime – this item was held over until the next meeting.
f. RESOLUTION: a donation of £150 will be made to Austwick Parochial Church Council to support production of the parish newsletter under Local Government Act 1972, Section 142.
g. RESOLUTION: a donation of £50 will be made to Settle Pool under Public Health Act 1936, Section 221.
h. Other financial issues
i. The 2016-17 budget was noted, the figures for parish maintenance were clarified and the amount allocated to donations was discussed.
RESOLUTION: the budget allocation for donations was increased from £150 to £350.
ii. The Clerk will arrange for Cllr Dewhirst to become a signatory for the council’s bank account.
iii. RESOLUTION: Due to a change of bank accounts, the Council will instruct HSBC to amend the standing order for the Clerk’s salary payments.
iv. A wayleave payment of £2.30 has been received from Electricity North West.

7.13 Planning
a. Applications
(i) C/04/677 full planning permission for erection of field shelter for horse and sheep handling and change of use from agricultural land to mixed equestrian and agricultural, Paddock opposite Hobarn House, Austwick
It is not specified in the application if the shelter will be built into the slope of the hill or if it will sit on a level platform. The height of the wall running along the Austwick - Wharfe road is not provided so it is difficult to assess how visible the shelter would be to nearby properties. Councillors stated that the structure should be built into the slope of the hill to minimise its visual impact on neighbouring properties and that this should be made a condition of the planning consent. A request will be made that no external lighting should be installed without prior permission from the Authority and to find out how animal waste will be disposed of and to determine the volume of sheep handling.
b. Decisions
(i) C/04/678 Full planning permission for retrospective permission for Elaines Tea Room, outdoor seating and customer parking and re-configured agricultural workers dwelling in flat above Scar Close Farm, Kiln Hill Lane, Feizor. Approved subject to conditions.
(ii) C/04/148K Variation of Condition 6 of planning permission C/04/148F in relation to the garage doors Pant Head House, Pant Lane, Austwick. Approved subject to conditions.
(iii) C/04/56G full planning permission to extend the existing hardcore area for continued use as a multi-use games area (MUGA), and repair/replace the existing hardcore MUGA with a new surface, Austwick Playing Fields, Austwick. Approved subject to conditions.
(iv) C/04/656A Full planning permission for erection of detached garage Wood View, Wharfe, Austwick. Not yet decided.
c. Additional planning matters - none

7.14 Correspondence
The following correspondence was noted:
a. YLCA: Queen’s birthday beacons
b. Craven Branch meeting of the YLCA on Monday, 18 January 2016
c. CDC: Faith in Art exhibition – a look at contemporary Islamic art in Britain
d. CDC: Street Link initiative for rough sleepers
e. CDC Chairman sponsored swim challenge
f. YDNPA Park Parish Forum meeting on Thursday 7th April 2016 will be attended by Cllr K Smith. The Clerk will request agenda ideas from residents in the parish.

7.15 Items of information – none received

7.16 Date and time of the next meeting
RESOLUTION: the date of the next meeting was confirmed as Monday 7th March 2016, 7pm at Austwick Parish Hall. The Annual Parish Meeting will follow this meeting, starting at 8pm.

The meeting closed at 9.25pm


 

Meeting 6 2015-16 - Monday 7th December 2015  

Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice-Chairman), Peter Goold, and Barbara Tibbatts

In attendance: Gillian Muir (Parish Clerk) and 9 members of the public 

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

Public Participation
Enquiries were made about the layby on Graystonber Lane. Craven District Council (CDC) has removed the recycling bins. The Clerk will contact the charity, Variety, to request the removal of their bin. Council intends to repair the wall and install a gate. 

Concern was raised regarding CDC funding for Settle Area Swimming Pool. CDC will cease funding the pool from April 2016 which leaves the future of the pool uncertain. The parish council has written to Julian Smith MP, CDC Councillors Ireton and Lis and CDC CEO Paul Shevlin to urge them to campaign for CDC to reverse their decision. The Clerk will circulate this letter to other local parish councils to ask if they would also consider campaigning for CDC to continue vital funding the pool. 

6.1 Apologies for absence - none 

6.2 Code of Conduct and Declaration of Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda. 

6.3 Police, and District and County Councillors Reports – none received 

6.4 Minutes of Meeting 5 2015-16
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 19th October 2015 should be approved and signed by Chairman, Cllr Ian Smith, as a true and accurate record. 

6.5 Matters arising from the Minutes of Meeting 5 2015-16
a. Settle Area Swimming Pool – refer to update given in public participation section.
b. Oxenber and Wharfe Wood – no update from previous meeting. The council will continue to monitor the condition of the paths and flower habitats in the wood.
c. Cherry tree near the bus stop – the clerk has written to NYCC Highways to enquire about ownership of the dying tree. No response has yet been received. 

6.6 Community Defibrillator
Cllr Goold provided a report on discussions between the parish council, Alec Deary (representing the fundraisers of the LGBT Pride Picnic) and Austwick Parish Hall Committee regarding the arrangements for acquiring a community defibrillator for Austwick village.
a. RESOLVED: the parish council should acquire and be responsible for a community defibrillator for Austwick. 
b. RESOLVED: 
• the agreed terms for accepting a cash gift of £1670 from Alec Deary for the acquisition and maintenance of a community defibrillator were approved. The agreement was duly signed by Mr Deary, the Chairman and Cllr K Smith
• the community defibrillator and cabinet agreement drawn up by Airedale, Wharfedale and Craven Clinical Commissioning Group (AWCCCG) was approved and signed by the Chairman. The Clerk will forward this paperwork to the AWCCCG.
• a letter outlining the agreed terms for installing the defibrillator to the front outside wall of the Parish Hall was approved. The Clerk will forward this letter to Ian Shaw, Secretary of Austwick Parish Hall committee.
Arrangements will be made for the defibrillator to be installed before Christmas. Its installation will be publicised. First Responders will be notified. Enquiries will be made into providing a training session run by Yorkshire Ambulance Service.
The Chairman thanked Alec Deary, the organisers of the Pride Picnic event and the local community for their fundraising efforts. 

6.7 Smaller Authorities Transparency Fund
RESOLVED: an application to the Smaller Authorities Transparency Fund for a grant to cover expenses relating to compliance with the Transparency Code was approved. The Clerk will submit the application to Yorkshire Local Council Association. 

6.8 Parish maintenance matters
a. Council considered a report produced by Ben Shanks outlining various options available for disposal of grass cuttings from the village greens and playpark. The cost of disposal at Settle Household Waste Recycling Centre was considered prohibitive. The possibility of composting the cuttings will be investigated.
b. YDNPA has stated that it is the responsibility of the landowner to deal with invasive species.
RESOLVED: The Clerk will contact the landowner to ask if he would be willing to control the Japanese Knotweed growing on Flascoe Lane.
c. RESOLVED: the lengthsman will repair the Austwick Jubilee 1977 bench
d. RESOLVED: the lengthsman will strim the wild flower verge 

6.9 Finance
a. The balance of the HSBC current account on 31st October 2015 was noted as £8892.48
b. RESOLVED: approved payment of £28 to Bob Evans for 7 weeks of bus shelter cleaning
c. RESOLVED: approved payment of £11 to Austwick Parish Hall hire of hall on 19th October 2015
d. RESOLVED: approved payment of £357 to Craven Garden Care for strimming Austwick Graveyard and grass cutting public spaces in October
e. RESOLVED: approved Clerk’s expenses of £17.14 for October & November
f. The revised predicted spend for 2015-16 was considered. There is a predicted over spend of approximately £1300 mainly due to grass cutting and other lengthsman duties, additional work carried out by the Clerk and refurbishment of the traditional signpost. This overspend will be covered by the council’s reserves.
g. The draft budget for 2016-17 was set at £7760. This will cover costs to maintain the high standard of grass cutting services and the Clerk’s salary.
h. RESOLVED: the precept for 2016-17 will be £8000. The form was duly signed by the Chairman, two councillors and the Clerk.
i. RESOLVED: approved the Clerk’s subscription cost of £22 for membership of Society of Local Council Clerks
j. Other financial issues
RESOLVED: approved payment of £117.32 to Craven Garden Care for strimming long grass by the river, works to bus shelter garden, and pruning branches on trees in recycling centre 

The Clerk is liaising with Came and Company regarding the insurance premium for 2016. A quotation will be presented at the next meeting in January for consideration.

Five members of the public left the meeting. 

6.10 Planning
a. Applications
(i) C/04/148K Variation of Condition 6 of planning permission C/04/148F in relation to the garage doors Pant Head House, Pant Lane, Austwick. The Clerk has written to YDNPA stating that the council has no comments to make.
(ii) C/04/56G full planning permission to extend the existing hardcore area for continued use as a multi-use games area (MUGA), and repair/replace the existing hardcore MUGA with a new surface, Austwick Playing Fields, Austwick. The council had no comments to make.
(iii) C/04/656A Full planning permission for erection of detached garage Wood View, Wharfe, Austwick. The council will request that a condition is made on the planning consent that there should be no additional external lighting. No other comments were made.
b. Decisions
(i) C/04/678 Full planning permission for retrospective permission for Elaines Tea Room, outdoor seating and customer parking and re-configured agricultural workers dwelling in flat above Scar Close Farm, Kiln Hill Lane, Feizor. Not yet decided.
(ii) C/04/122A Full planning permission for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick. Approved with conditions.(iii) C/04/122B/LB Listed building consent for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick. Approved with conditions.
c. Additional planning matters - none 

6.11 Correspondence
a. In response to the enquiry made by Austwick Parochial Church Council regarding the Queen's 90th Birthday celebrations, the parish council recognises that it has not organised any social events. Many councillors are not available in June when the celebrations are taking place. The Clerk will suggest to the PCC that the parish hall committee may be willing to consider the matter. 

6.12 Items of information
a. Network Rail / Story Rail & Tarmac presentation day – Cllr Tibbatts provided an update on the reinstatement of the former rail connection linking Arcow and Dryrigg quarries to the main Settle to Carlisle railway line. Tarmac gave advanced notice of the intention to submit a planning application to remove aggregate from Arcow quarry for a further 12 years. The implications of increased traffic for residents in Helwith Bridge were discussed. 

6.14 The appointment of a parish council representative to Austwick Parish Hall committee will be considered at the January meeting. 

6.13 Casual vacancy
a. The resignation of Cllr Ian Shaw was noted
b. Local government electors were given 14 days’ notice to request an election in response to the casual vacancy. As no request was made, the vacancy would be filled by a process of co-option. Vacancy notices were displayed and a deadline for applications was set for 4th December. 

Council RESOLVED to exclude the press and public from the meeting in order to consider applications for the appointment of a new councillor via the process of co-option.
c. RESOLVED: David Dewhirst will be invited to fill the casual vacancy and become a member of Austwick Parish Council. 

6.15 Date and time of the next meeting
RESOLVED: the date of the next meeting was confirmed as Monday 11th January 2016, 8pm at Austwick Parish Hall. 

 

 


 

Meeting 5 2015-16 - Monday 19th October 2015

Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice –Chairman), Peter Goold, Ian Shaw and Barbara Tibbatts

In attendance: Gillian Muir (Parish Clerk) and 6 members of the public 

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to give registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

The parish council was asked to accept a donation of £1665 raised at the LGBT Pride Picnic event for the purpose of purchasing and maintaining a community defibrillator for Austwick.   The benefits of defibrillators were debated.  Types of model, costs, insurance and location were discussed. It was agreed that 2 councillors would meet with fundraisers from the picnic event to discuss the proposal in more detail.  The parish council will consider the matter at the next meeting on 7th December. 

5.1            Apologies for absence – none. 

5.2            Code of Conduct and Declaration of Interests
Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.

No requests were made for dispensations in connection with items on this Agenda.     

5.3            Police, and District and County Councillors Reports – none received. 

5.4            Minutes of Meeting 4 2015-16 (14th September 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 14th September 2015 should be approved and signed by Chairman, Cllr Ian Smith, as a true and accurate record. 

5.5            Matters arising from the minutes of Meeting 4 2015-16
Cllr Goold enquired about workplace pensions.  This topic will be discussed at a future meeting. 

5.6            Austwick Street Market
The following RESOLUTIONS were made regarding the Street Market event:

Council supported an application to Craven District Council from the Street Market Committee for a temporary road closure on Monday 30th May 2016
Council gave permission to the Street Market Committee to use the village greens on Monday 30th May 

5.7            Crummack Pasture Woodland Proposal
Councillors considered a request from Mrs Addy to support a funding application to Yorkshire Dales Millennium Trust for woodland planting on a section of Crummack Pasture.  The council is generally supportive of woodland planting that brings ecological benefits.

RESOLUTION: the application will be supported on condition that the planting is carried out in accordance with recommended advice from the Yorkshire Dales National Park Authority (YDNPA), Natural England or other relevant, expert organisations; and the planting does not adversely affect the Public Right of Way.  

Items 5.8 and 5.9 were considered at the same time.
5.8 & 5.9 Future of Settle Area Swimming Pool & 2016-17 Budget for Craven District Council
Settle Area Swimming Pool Committee has asked local parish councils to help raise awareness of concerns about the facility’s future. Craven District Council funding for Settle Area Swimming Pool is to end in March 2016.  The parish council believes the pool is a vital community resource and merits financial support from Craven District Council in 2016-17 and beyond.  The Clerk will write to the CEO of Craven District Council (CDC), Paul Shevlin, CDC’s Strategic Manager - Financial Services (S151 Officer), Nicola Chick, Julian Smith MP and Craven District Councillor David Ireton to urge them to support continued funding for the pool.  The Clerk will also inform Settle Pool of the parish council’s support and actions.  

5.10        YDNPA Parish Forum meeting
Cllr Kate Smith reported on the inaugural meeting of the YDNPA Parish forum.  The aim is to allow a two-way discussion about any and all National Park issues relevant to parish councils. One of the main topics debated was the Local Plan.  Cllr Smith believes that the meetings could provide a useful forum for parish councils to voice their opinions on matters of shared concern e.g. the impact of the local occupancy condition and lack of affordable housing. 

5.11        Oxenber and Wharfe Wood Pathways
YDNPA Area Ranger Steve Hastie and a team of volunteers have carried out maintenance works e.g. coppicing unofficial paths to encourage walkers to stay on waymarked routes.  Waymarkers have also been repaired.  Cllr K Smith noted that at the recent Parish Forum meeting, she had requested information from Gary Smith, YDNPA’s Director of Conservation and Community as to whether YDNPA holds baseline data on the flora, fauna, habitats, and the geological and any other features of the Woods from the time of their designation as SSSI until the time they were designated open access land. Gary Smith had promised to follow this up within YDNPA. 

5.12        Parish Maintenance Matters
a.      Update and future actions
Renovations of the bench at Tommy Bank Barn and repair of the damaged dog waste bin lid will be carried out by David Dewhirst in November/December.

The Clerk will keep trying to contact the Playing Field Committee to enquire about disposal of grass cuttings
The Lengthsman has completed strimming the lower section of Austwick Graveyard.   This took 9 hours instead of the anticipated 5 hours. 
RESOLUTION: Due to budgetary constraints, the parish council is not able to fund strimming of the top section of the graveyard.  The Clerk will inform Austwick Parochial Church Council.
RESOLUTION: The Lengthsman will be asked to clear a patch of Japanese Knotweed on the banks of Austwick Beck by Bridge Croft.  The exact location of a patch of Knotweed near Woodhouse Farm will be confirmed prior to any action being taken. 
RESOLUTION: The Lengthsman will be asked to carry out the following works:
Strim the long grass in the small walled in area near the bridge in Austwick once a year.
Trim back sycamore branches growing over the verge near the recycling area.
b.      Financial report on lengthsman duties
Councillors considered an updated financial report on Lengthsman duties compiled by the Clerk and a detailed review of grass cutting works drawn up by the Lengthsman.  The parish council is very pleased with the works carried out by the Parish Lengthsman, Ben Shanks of Craven Garden Care.  The standard of workmanship is very good and there has been much positive feedback from villagers.

RESOLUTIONS:
CravenGarden Care will be asked to continue with the same programme of grass cutting works in 2016-17
Due to financial constraints, the Clerk will instruct the Lengthsman to stop the grass cutting programme for 2015-16.  

5.13        Meeting dates
RESOLUTION: the following 2016 meeting dates were approved:

Monday 11th January
Monday 22nd February
Monday 11th April
Monday 23rd May
Monday 4th July
Monday 5th September
Monday 17th October
Monday 28th November
The Clerk will book the parish hall. 

5.14        Finance
The balance of the HSBC current account at 30th September 2015 was noted as £9072.80.  This includes payment of £3250: the 2nd instalment of the precept.

RESOLUTION: approved payment of £20 to Bob Evans for 5 weeks of bus shelter cleaning
RESOLUTION: approved payment of £7.86 to Gillian Muir for Clerk’s expenses in September and October
RESOLUTION: approved payment of £585 to David Clements for the refurbishment of the traditional signpost.
The revised expenditure for 2015-16 was discussed.  Amended figures will be circulated to Councillors.
The draft budget for 2016-17 was considered.  Amended figures will be circulated to councillors. 
Councillors considered the appointment of an internal auditor to assess accountancy and governance procedures.
RESOLUTION: Yorkshire Internal Audit Services will be appointed to carry out the internal audit for 2015-16.
The financial value of the Asset Register was reviewed.
RESOLUTIONS:
the lawn mower was disposed of as an asset

the total value of remaining assets was changed to £11,650 
Other financial issues
RESOLUTION: approved payment of £273 to Craven Garden Care for grass cutting in September 

5.15        Planning
a.      Applications – none received at time of publication of agenda.

b.      Decisions
C/04/678 Full planning permission for retrospective permission for Elaines Tea Room, outdoor seating and customer parking and re-configured agricultural workers dwelling in flat above Scar Close Farm, Kiln Hill Lane, Feizor.  Not yet decided.

C/04/122A Full planning permission for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick.  Not yet decided.
C/04/122B/LB Listed building consent for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick.  Not yet decided.
c.      Additional planning matters
The following plans were received after publication of the agenda and were considered: C/04/122A Full planning permission for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick.  The council had no comments to pass to YorkshireDalesNational Park regarding this application. 

5.16        Correspondence
The following correspondence was noted:

Yorkshire Dales Access Forum – membership recruitment
Net Work Rail/ Story Rail & Tarmac Invitation to a presentation day at HelwithBridge on 20th October.  Cllr Tibbatts will attend.                                                                                                   

5.17        Items of information

  1. a.                  Smaller Authorities Transparency fund – the Clerk is working on an application to the fund and will report back at the December meeting. 
  2. b.                  Road safety issues – no updates have been received regarding the request for speed monitoring on Graystonber Lane.
  3. c.                  The cherry tree near the bus stop – the location of the dying tree was confirmed.  The Clerk will make enquiries with NYCC Highways regarding its replacement. 
  4. d.                  The memorial bench request – Mrs Holdsworth has been informed about the parish council’s decision regarding the bench, also that YDNPA does not recommend that a bench is located on the new Clapham/Austwick bridleway for health and safety reasons. 
  5. e.                  CDC will remove the recycling bins on Graystonber Lane as soon as possible.
  6. f.                   Cllr Goold informed the meeting that the Hargreaves and Green Education Foundation has awarded six grants to young people attending university, four of whom live in Austwick. 

5.18        RESOLUTION: the press and public were excluded from the meeting in order to discuss confidential staff matters 

5.19        RESOLUTION: the date and time of the next meeting was confirmed as Monday 7th December 2015 at 8pm 

The meeting closed at 9.45pm


 


Meeting 4 2015-16 - Monday 14th September 2015    

Present: Cllrs Ian Smith (Chairman), Peter Goold, Ian Shaw and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and 2 members of the public 

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to allow registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

In response to a request from a member of the public, the Clerk will contact NYCC to establish ownership of the dying cherry tree near the bus stop and enquire about permission for its removal and replacement. 

Maintenance of the path between Pant Lane and Graystonber Lane was raised. The parish council thanked Mr Graham Cleverly for strimming the grass on the path between Pant Lane and Graystonber Lane on the final stretch leading up to Graystonber Lane. 

4.1 Apologies for absence: Cllr Kate Smith 

4.2 Disclosable Pecuniary Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) or other interests in relation to items on this Agenda.
b. No requests were made for dispensations in connection with items on this Agenda. 

4.3 Minutes of Meeting 3 2015-16 (29th June 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 29th June 2015 should be approved and signed by Chairman, Cllr Ian Smith as a true and accurate record. 

4.4 Police, and District and County Councillors’ Report – none received 

4.5 Matters arising from the minutes of Meeting 3 2015-16
a. Road safety issues
i. Two requests have been made to 95 Alive Road Safety Partnership: (i) to survey traffic speed on Graystonber Lane inside the 30mph zone and (ii) to review road safety between Clapham and Settle in response to a request made by Ingleton Parish Council.
ii. Advisory 20mph speed limit signs have been installed on either side of the school by North Yorkshire County Council. The Chairman has thanked Cllr Ireton on behalf of the council for his support in ensuring the signs were installed. 

4.6 Pathways and wild flower habitats in Oxenber and Wharfe Wood
Council noted YDNPA Area Ranger Steve Hastie’s response to queries regarding the condition of pathways and information given regarding wild flower habitats/population in Oxenber and Wharfe Wood. YDNPA volunteers will review of the number of waymarker posts in October. 

4.7 Memorial bench at the new Austwick/Clapham bridleway
Councillors considered a request from Mrs Holdsworth for a memorial bench at the new Austwick/Clapham bridleway. Health and safety and land ownership were discussed. The Clerk will contact YDNPA Area Ranger Steve Hastie to establish ownership of the land of the site for the proposed bench.
A street furniture licence would be required if the bench is located on Highways’ land. If this is the case, Members concluded it would not be appropriate for the Council to take on the liabilities set by the licence criteria. If the land is privately owned then Mrs Holdsworth will be advised to liaise directly with the landowner. 

4.8 Parish Maintenance Matters
a. Update
i. David Dewhirst will renovate the Tommy Bank Barn bench and repair the damaged dog foul bin lid in the autumn.
ii. The saplings on Helwith Bridge Road have been treated. Further treatment may be needed next year.
iii. Maintenance of the bus shelter garden started in July
iv. The Clerk will contact the Playing Field Committee again to enquire about disposal of grass cuttings
v. The lengthsman has been instructed to strim Austwick Graveyard in response to a request made by Austwick PCC. The estimated cost of this work is £75.
vi. A patch of Japanese Knotweed has been spotted by Bridge Cottage by Austwick Beck. The Clerk will contact the Lune Rivers Trust and NYCC Highways to determine if they are able to remove the weed free of charge. An estimate for this task will also be requested from the Ribble Rivers Trust.
b. Financial report on lengthsman duties 
Council noted the over spend for grass cutting in public spaces and other lengthsman duties for this financial year. The Clerk will review the anticipated spend for the year. 

4.9 Meeting dates for 2016
The Clerk will circulate suggested dates to councillors. 

4.10 Finance
a. The balance of the HSBC current account at 31st August 2015 was noted as £6919.07
b. RESOLUTION: approved payment of £44 to Bob Evans for 11 weeks of bus shelter cleaning
c. RESOLUTION: approved payment of £11 to Austwick Parish Hall for May hall hire
d. RESOLUTION: approved payment of £427 to Craven Garden Care for grass cutting and strimming in July
e. RESOLUTION: approved payment of £ 490.44 to Craven Garden Care for grass cutting, strimming and other lengthsman tasks in August
f. RESOLUTION: approved payment of £48 to Craven District Council for 2 boxes of dog waste bags.
g. RESOLUTION: approved payment of Clerk’s expenses of £5.49 for July, August and September
h. Councillors noted a report comparing receipts and payments figures for the year to date against the 2015-16 budget. The anticipated spend for grass cutting was discussed.
i. A preliminary budget for 2016-17 was considered and will be further reviewed at the October meeting.
j. New legislation is in place regarding workplace pensions. Every employer with at least one member of staff must automatically enrol employees who are eligible for a workplace pension. The deadline for implementation for Austwick Parish Council is 1st May 2017. The Clerk will make enquiries to determine the process for setting up a pension scheme.
k. The Clerk, Gillian Muir, was nominated as the point of contact for the pension regulator for communications regarding the workplace pension scheme
l. Other financial issues – none. 

4.11 Planning
a. Applications – none
b. Decisions
(i) C/04/678 Full planning permission for retrospective permission for Elaines Tea Room, outdoor seating and customer parking and re-configured agricultural workers dwelling in flat above Scar Close Farm, Kiln Hill Lane, Feizor. Not yet decided.
(ii) C/04/122A Full planning permission for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick. Not yet decided. Council made no objections to this application during the consultation period.
(iii) C/04/122B/LB Listed building consent for demolition of existing garage and part of outbuilding to east elevation, erection of new garage, erection of garden room to rear, internal and external alterations including re-roofing, removal of paint finishes, works to windows, doors, floors and openings, relocation of oil tank and repairs to boundary walls, Battle Hill, Main Street, Austwick. Not yet decided. Council made no objections to this application during the consultation period.
(iv) EC/04/41 unauthorised tipping at Feizor – the breach has been rectified and YDNPA has closed the case
c. Yorkshire Dales Local Plan 2015-2030
YDNPA has been informed that the council will make no further representations on the Proposed Submission Version of the Local Plan 2015-2030. It was noted that the Austwick inset map now includes green spaces; these areas were not marked on the original draft version.
d. Additional planning matters - none 

4.12 Correspondence
The following correspondence was noted:
a. YDNPA Parish Forums – Wed 7th October 7 pm in Settle (Victoria Hall). Cllr Kate Smith will be asked to attend, otherwise the Clerk will attend if possible.
b. CDC Parish Liaison Group meeting
c. CDC Register of members’ Interests meeting
d. YLCA Annual Review for 2014-15
e. YLCA: small authoritys’ transparency fund – the Clerk will draft an application for expenses incurred in order to comply with the new transparency code. This will include costs for website hosting, staff training and a laptop. 

4.13 Items of information
a. Cllrs Tibbatts and Kate Smith have completed the survey regarding community relations with Lafarge Tarmac on behalf of the council.
b. The condition of the layby on Graystonber Lane is worsening as more rubbish is being dumped there. The Clerk will again contact Craven District Council to determine when the recycling bins will be removed so that the area can then be tidied up and made safe.
c. Topics for consideration at future meetings will include:
• New Finance Regulations 
• Appointment of an internal auditor for 2015-16
• Valuation of assets

4.14 Date and time of the next meeting
RESOLUTION: Monday 19th October 2015 at 8pm in the parish hall 

 



Meeting 3 2015-16 - Monday 29th June 2015

Present: Cllrs Ian Smith (Chairman), Peter Goold, Ian Shaw and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk), Cllr Ireton and PCSO Jayne Grace

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to allow registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council.

PCSO Grace provided a crime report for the last 6 months. There have been 24 reported incidences. Copies of the latest Country Watch newsletter and publicity material were circulated. Reference was given to the 95 Alive York and North Yorkshire Road Safety Partnership website for reporting concerns regarding hazardous roads. PCSP Grace left the meeting.

Cllr Ireton reported that James Malcolm, NYCC’s Highways Area 5 (Skipton) Manager has reviewed historical communications between NYCC Highways and Austwick Parish Council and agrees that advisory 20mph signs in the vicinity of Austwick Primary School are worthwhile. NYCC will pursue funding for the sign but, Cllr Ireton warned, this could prove problematic due to current and future budget cuts from Central Government. A discussion took place regarding the potential cost and alternative funding sources. Cllr Ireton will keep the parish council informed of any progress on the matter. Cllr Ireton left the meeting.

The Chairman informed the meeting that he had been contacted by Mrs Gwen Cleverly who had received a request from a parishioner that part of the proceeds of the Street Market should be applied to the purchase and maintenance of a defibrillator for use in the parish. Mrs Cleverly advised the parishioner that she was not personally qualified to make a decision on this matter but would pass details to the Parish Hall Council for their consideration.

3.1 Apologies for absence: Cllr Kate Smith (Vice Chairman)

3.2 Disclosable Pecuniary Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) in relation to items on this Agenda.
b. No requests were made for DPI dispensations in connection with items on this Agenda.

3.3 Minutes of Meeting 2 2015-16 (18th May 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 18th May 2015 should be approved and signed by Chairman, Cllr Ian Smith as a true and accurate record.

3.4 Review of matters arising from the minutes of Meeting 2 2015-16
a. Oxenber and Wharfe Wood
Steve Hastie, the YDNPA Area Ranger for Ribblesdale, has forwarded concerns raised by the parish council to the Natural England Officer who is responsible for the SAC/ SSSI aspect of the woodland in order to obtain his view on whether open access is having a detrimental impact on the wild flower population.
In response to concerns raised about the creation of unofficial paths, Mr Hastie has acknowledged that there are less way markers in the wood, but on recent visits he found the key markers at path junctions are still in place.
b. Road safety in Austwick and on the Helwith Bridge Road
The Clerk has liaised with PS Les Moorhouse, who is involved in the 95 Alive York and North Yorkshire Road Safety Partnership, regarding the possibility of installing temporary speed monitoring equipment. Such equipment is only sited within 30 mph zones. Councillors discussed speeding issues within Austwick village and the most appropriate locations for siting the equipment.
RESOLUTION: a request will be made to PS Moorhouse to site temporary speed monitoring equipment on Graystonber Lane just inside the 30mph zone.

3.5 The Advisory 20mph limit between the Austwick Primary School and Game Cock pub
Councillors considered the verbal report given by Cllr Ireton earlier in the meeting.
RESOLUTION: the Clerk will write to James Malcolm, NYCC’s Area 5 (Skipton) Highways Manager to request an estimated cost for installing advisory 20mph speed limit signs in the vicinity of the school.

3.6 Lafarge Tarmac Survey
RESOLUTION: Cllr Tibbatts (and if available Cllr Kate Smith) will complete a survey, the results of which will be used to find ways to improve how Lafarge Tarmac engages with communities and their representatives.

3.7 Parish maintenance matters
a. Repair of dog poo bins
Mr Dewhirst will repair the bin lid on Flascoe Lane once his work commitments quieten down.
b. Control of saplings on Helwith Bridge Road
Councillors considered if the saplings should be cut back on an annual basis or if a herbicide treatment should be applied.
RESOLUTION: the lengthsman should use an appropriate herbicide to kill off the saplings.
c. Pant Lane
RESOLUTION: the Pant Lane verge should be included in the monthly grass cutting programme for road verges.
d. Maintenance of bus shelter garden
RESOLUTIONS:
• the lengthsman should maintain the bus shelter garden for one to two hours each month
• 10 bags of bark should be purchased to top up chippings in the area and ultimately reduce the amount of weeding required
• 3 to 4 bags of bark chippings should be purchased in successive years to maintain the site.
The estimated cost of maintenance for the remainder of this year is £140.
The Clerk will consolidate the list of lengthsman duties for presentation at the September meeting.
e. Other items – collection and disposal of grass cuttings
Disposal of grass cuttings from the village greens, road verges and other public spaces was debated. Currently cuttings are stored in the layby on Graystonber Lane but a longer term solution is required.
RESOLUTION: The Clerk will contact the Playing Field Committee to ask for permission to use their site to dispose of grass cuttings.

3.8 Policy Review
a. RESOLUTION: Council approved the proposed amendments to the Standing Orders.
b. RESOLUTION: rules for the recording of parish council meetings were approved and will be included in the standing orders as an appendix.
The Clerk will circulate updated copies of the standing orders to councillors.

3.9 New transparency code for parish councils with an annual turnover not exceeding £25,000
The Clerk outlined the new code of recommended practice issued by Government that requires smaller parish and town councils to publish information regarding their meetings, governance, councillors’ interests and accounts on a website by 1st July 2015.
RESOLUTION: the Clerk and the Chairman will ensure that the parish council website contains all the relevant information to comply with the code.
A note was made to review the internal audit procedure in the autumn/winter of this year.

3.10 Finance
a. The balance on the HSBC current account at 31st May 2015 was noted as £8159.38.
b. RESOLUTION: approved payment of £24 to Bob Evans for 6 weeks of bus shelter cleaning
c. RESOLUTION: approved payment of £11 to Austwick Parish Hall for May hall hire
d. RESOLUTION: approved payment of £420 to Craven Garden Care for grass cutting and strimming in May
e. RESOLUTION: approved Clerk’s expenses of £11.54 for May/June
f. RESOLUTION: a donation of £30 should be made to Settle Stories for the project to conserve the W.R. Mitchell image archive. This donation will be made under Local Government Act 1972, Section 137.
g. The 2014-15 annual return has been posted to the external auditors PFK Littlejohn. Their report will be submitted to the parish council by 30th September 2015.
h. Other financial issues
RESOLUTION: approved payment of £336 to Craven Garden Care for grass cutting and strimming in June

3.11 Planning
a. Applications
1. C/04/678 Full planning permission for retrospective permission for Elaines Tea Room, outdoor seating and customer parking and re-configured agricultural workers dwelling in flat above Scar Close Farm, Kiln Hill Lane, Feizor
Due to the sensitive nature of the application, councillors agreed that only material considerations of the planning application should be deliberated upon. No political statements were made relating to the tea room.
Councillors made a number of observations regarding the proposal:
• It is not clear how many customers are served at any time or on any day or week, nor the proportion that arrive by car, on foot, on horseback or by bicycle.
• The feasibility of using the indicated ‘car spaces’ for the orderly and safe parking of 28 cars is not demonstrated.
• The Applicant’s Planning Statement and the Right of Way Statement refer solely to the Pennine Bridleway. Ordnance Survey Outdoor Leisure map OL41 shows that there are five footpath/bridleway access points into the Feizor hamlet, each in close proximity to the application site.
• As Feizor is a ‘no through road’, requiring all residents, farm traffic and visitors to return the same way that they came, the impact of the proposal on traffic levels were considered. 
• There have been instances of the café being open beyond its stated opening times of 9am to 5pm.
• An apparent inaccuracy in the planning application document was highlighted: Section 24: “Can the site be seen from a public road, public footpath, bridleway or other public land?” The answer ‘no’ in the application appears to be incorrect.
Councillors commented that any reduction in the permitted opening days or hours of the ‘Tea Rooms’ would have a consequent, direct and favourable effect on neighbourhood and residential amenity and on traffic levels in Feizor.
It was agreed that Cllr Goold should draft a letter that, once agreed by councillors, would be forwarded to YDNPA planning department by the Clerk.
b. Decisions
1. C/04/136J Variation of Conditions 2, 6 and 7 of C/04/136G for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Approved with conditions
2. Application No. C/04/136K/LB Variation of Conditions 2, 6 and 7 of C/04/136H/LB for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Approved with conditions
c. There were no additional planning matters to consider.

3.12 Correspondence
The following correspondence was noted:
a. CDC: standards committee – request for replacement parish representatives.
b. NYCC Craven Area committee advertising vacancies for parish council representatives.
Councillors considered the following correspondence:
c. Ingleton Parish Council is concerned about the number of serious accidents on the A65 in recent months. It is asking local parish councils to raise the matter with NYCC Highways and the police and request a review of road safety.
RESOLUTION: the Clerk will contact the 95 Alive York and North Yorkshire Road Safety Partnership to request a review of road safety on the A65 between Clapham and Settle.

3.13 Items of information
a. Introduction of the new collection point policy for wheelie bins has been delayed. CDC wish to review the trial that took place in Ingleton and Cowling. The policy will probably be rolled out in August.
b. Paul Florentine, CDC Waste and Recycling manager, will look into removal of recycling bins on Graystonber Lane

3.14 Date and time of the next meeting
RESOLUTION: Monday 14th September 2015 at 8pm in the parish hall


 

Minutes of Meeting 2 2015-16 - Monday 18th May 2015

 

The Parish Council met on Monday 18th May 2015 at 8.00pm.

Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice Chairman), Peter Goold, Ian Shaw and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and one member of the public
Not in attendance: Cllrs Carl Lis, David Ireton and PC Fryer

Annual Meeting of Austwick Parish Council 

2.1 RESOLUTION: Cllr Ian Smith was elected as Chairman 

2.2 The Chairman’s Declaration of Acceptance of Office was duly signed by Cllr Ian Smith and the Clerk 

2.3 Apologies - none 

2.4 RESOLUTION: Cllr Kate Smith was elected as Vice Chairman 

2.5 The Vice-Chairman’s Declaration of Acceptance of Office was duly signed by Cllr Kate Smith and the Clerk 

2.6 RESOLUTION: the following members were appointed to represent the council on the outside bodies listed below:
a. Parish Hall Representative – Cllr Shaw
b. Settle and District Aid in Sickness Fund Representative – Cllr Goold
c. Hargreaves & Green Charity Representative – Cllr Goold 

2.7 Councillors were reminded to update their register of interests if necessary. 

Ordinary Meeting of the Parish Council


The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to allow registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

A member of the public had two areas of concern: 1. the impact of walkers on the habitat of Oxenber & Wharfe Wood, a SSSI site, specifically the apparent reduction in wild flower growth, the widening of previously waymarked paths and the creation of many more paths due to the loss of waymarkers. The Clerk will contact the YDNP Area Ranger Steve Hastie to raise awareness of these issues. 2. The speed of vehicles on the Helwith Bridge Road (particularly at Wharfe Brow) and through Austwick village. Support was given for the advisory 20mph speed limit by the school. The Clerk will find out if there is any data on traffic speeds and volumes in these areas from North Yorkshire Police and Sustrans (as this section of road is part of the Way of the Roses cycle route). 

2.8 Disclosable Pecuniary Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) in relation to items on this Agenda.
b. No requests were made for DPI dispensations in connection with items on this Agenda. 

2.9 Minutes of Meeting 1 2015-16 (20th April 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 20th April 2015 should be approved and signed by Chairman, Cllr Ian Smith as a true and accurate record.

2.10 Matters arising from the minutes of Meeting 1 2015-16
Potholes on Low Street will be repaired as part of patch work repair programme marked out by the white painted lines. A request has been made to North Yorkshire County Council (NYCC) Highways to repair the blocked drain outside the parish hall. 

2.11 Parish maintenance matters
a. Dog poo bins– Mr Dewhirst has fitted a new lid to one of the bins, the other will be replaced soon.b. The parish lengthsman has been instructed to treat the sapling stumps on the Helwith Bridge Road between Dry Rigg Quarry and the village boundary and prepare the village greens for street market day.c. A member of the public contacted the Clerk to highlight that 2 rectangular areas of grass on the pavement outside South View are not being cut. ESOLUTION: the above sections of grass will be included in the council’s grass cutting programme. The Clerk will inform the lengthsman.d. Craven District Council (CDC) will remove the recycling bins on Graystonber Lane but is unable to specify when this will happen. 

2.12 The advisory 20mph limit
Members discussed the issues relating to the installation of an advisory 20mph speed limit near the school. NYCC has stated that Austwick is now ineligible due to changes in policy. North Yorkshire County Cllr David Ireton will pursue the matter with the Highways department. The parish council will review progress on the matter in one month. 

2.13 Local bus services.
NYCC is seeking comments on bus services in Craven with a view to preparing tenders for new contracts. The 581 service is wholly subsidised by NYCC.
RESOLUTION: the council will respond to the consultation stating that the 581 bus provides a valuable service for local people which should be continued. 

2.14 Provision of Services Agreement with Yorkshire Local Councils Association (YLCA)
RESOLUTION: the provision of services agreement was accepted as part of the membership arrangements with YLCA 

2.15 Finance
a. The balance of the HSBC current account at 31st April 2015 was noted as £9676.86
b. Incoming payment of £3250 was noted, the first instalment of the precept from CDC
c. RESOLUTION: payment of £16 to Bob Evans for cleaning the bus shelter for 4 weeks
d. RESOLUTION: payment of £22 to Austwick Parish Hall for March and April hall hire
e. RESOLUTION: payment of £364 to Craven Garden Care for grass cutting and strimming
f. RESOLUTION: payment of a donation of £100 to Austwick Parochial Church Council for the parish newsletter
g. RESOLUTION: payment of £15.28 for the Clerk’s expenses
h. Confirmation was received that the standing order for the clerk’s salary has been set up.
i. The audited annual accounts for 2014-15 were noted.
j. The Accounting Statement for the 2014-15 Annual Return was approved and duly signed by the Chairman and the Clerk.
k. Members were satisfied that the internal audit did not raise any issues. As such, the Annual Governance Statement for the 2014-15 Annual Return was approved and duly signed by the Chairman and the Clerk.
l. Austwick Parish Council is a registered employer with HMRC. The Clerk will submit any PAYE payments to HMRC online and advise the council of any income tax or national insurance payments to be made.
m. The budget for 2015-16 was reviewed. £1000 under budget heading ‘community warden’ is for cutting the village greens and lengthsman duties. £1000 under ‘grass cutting’ is for cutting road verges.
n. RESOLUTION: £87.65 and £750 will be paid to David Dewhirst for repair of the parish notice board and dog poo bin lids, and for the 2014-15 honorarium respectively. 

2.16 Planning
a. Applications – none
b. Decisions
1. C/04/136J Variation of Conditions 2, 6 and 7 of C/04/136G for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Not yet decided.
2. Application No. C/04/136K/LB Variation of Conditions 2, 6 and 7 of C/04/136H/LB for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Not yet decided.
c. Additional planning matters
1. Selective Review of Housing Policy
No formal response has been received from YDNPA in response to Members concerns regarding the consultation period for this policy. The results of the selective review will inform the published version of the plan which will then be submitted to the Planning Inspectorate. The parish council can comment on the published plan at that stage.
2. C/04/643B, Harden House, Austwick
The Clerk has written to Mr Richard Graham, Head of Development Management regarding the oversight that resulted in the council’s objections not being considered by the planning committee. 

2.17 Correspondence
No correspondence was received. 

2.18 Items of information
a. Maintenance of Austwick Cemetery
Members discussed the request from Lawkland Parish Meeting to carry out extra strimming around the headstones in the summer months. Councillors believe this additional strimming would not be in keeping with the current maintenance programme being delivered by Austwick Parochial Church Council. This programme has limited strimming in certain sections of the grounds to encourage wild flower growth.
RESOLUTION: the parish council will not have an involvement in additional strimming in the summer months. The council will continue the current arrangement with the PCC whereby the lengthsman will strim the grounds in August / September once all the wild flowers and grasses seeds have set. The Clerk will inform Austwick PCC and Lawkland Parish Meeting of the council’s decision. 

2.19 Date and time of next meeting
The date and time of the next meeting was confirmed as Monday 29th June 2015 at 8pm.
Cllr Kate Smith gave her apologies for this meeting. 

The meeting closed at 9.15pm.

 


 


Minutes of Meeting 2 2015-16 - Monday 18th May 2015 


The Parish Council met on Monday 18th May 2015 at 8.00pm.
Present: Cllrs Ian Smith (Chairman), Kate Smith (Vice Chairman), Peter Goold, Ian Shaw and Barbara Tibbatts
In attendance: Gillian Muir (Parish Clerk) and one member of the public
Not in attendance: Cllrs Carl Lis, David Ireton and PC Fryer

Annual Meeting of Austwick Parish Council 

2.1 RESOLUTION: Cllr Ian Smith was elected as Chairman 

2.2 The Chairman’s Declaration of Acceptance of Office was duly signed by Cllr Ian Smith and the Clerk 

2.3 Apologies - none 

2.4 RESOLUTION: Cllr Kate Smith was elected as Vice Chairman 

2.5 The Vice-Chairman’s Declaration of Acceptance of Office was duly signed by Cllr Kate Smith and the Clerk 

2.6 RESOLUTION: the following members were appointed to represent the council on the outside bodies listed below:
a. Parish Hall Representative – Cllr Shaw
b. Settle and District Aid in Sickness Fund Representative – Cllr Goold
c. Hargreaves & Green Charity Representative – Cllr Goold 

2.7 Councillors were reminded to update their register of interests if necessary. 

Ordinary Meeting of the Parish Council
The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to allow registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. 

A member of the public had two areas of concern: 1. the impact of walkers on the habitat of Oxenber & Wharfe Wood specifically the apparent reduction in wild flower growth, the widening of footpaths, the creation of unofficial paths and the state of repair of pathway markers. The Clerk will contact the YDNP Area Ranger Steve Hastie to raise awareness of these issues. 2. The speed of vehicles on the Helwith Bridge Road (particularly at Wharfe Brow) and through Austwick village. Support was given for the advisory 20mph speed limit by the school. The Clerk will find out if there is any data on traffic speeds and volumes in these areas from North Yorkshire Police and Sustrans (as this section of road is part of the Way of the roses cycle route). 

2.8 Disclosable Pecuniary Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) in relation to items on this Agenda.
b. No requests were made for DPI dispensations in connection with items on this Agenda. 

2.9 Minutes of Meeting 1 2015-16 (20th April 2015)
Council RESOLVED that the minutes of the Austwick Parish Council meeting held on 20th April 2015 should be approved and signed by Chairman, Cllr Ian Smith as a true and accurate record.

2.10 Matters arising from the minutes of Meeting 1 2015-16
Potholes on Low Street will be repaired as part of patch work repair programme marked out by the white painted lines. A request has been made to North Yorkshire County Council (NYCC) Highways to repair the blocked drain outside the parish hall. 

2.11 Parish maintenance matters
a. Dog poo bins– Mr Dewhirst has fitted a new lid to one of the bins, the other will be replaced soon.
b. The parish lengthsman has been instructed to treat the sapling stumps on the Helwith Bridge Road between Dry Rigg Quarry and the village boundary and prepare the village greens for street market day.
c. A member of the public contacted the Clerk to highlight that 2 rectangular areas of grass on the pavement outside South View are not being cut. 

RESOLUTION: the above sections of grass will be included in the council’s grass cutting programme. The Clerk will inform the lengthsman.
d. Craven District Council (CDC) will remove the recycling bins on Graystonber Lane but is unable to specify when this will happen.
 

2.12 The advisory 20mph limit
Members discussed the issues relating to the installation of an advisory 20mph speed limit near the school. NYCC has stated that Austwick is now ineligible due to changes in policy. North Yorkshire County Cllr David Ireton will pursue the matter with the Highways department. The parish council will review progress on the matter in one month. 

2.13 Local bus services.
NYCC is seeking comments on bus services in Craven with a view to preparing tenders for new contracts. The 581 service is wholly subsidised by NYCC.
RESOLUTION: the council will respond to the consultation stating that the 581 bus provides a valuable service for local people which should be continued. 

2.14 Provision of Services Agreement with Yorkshire Local Councils Association (YLCA)
RESOLUTION: the provision of services agreement was accepted as part of the membership arrangements with YLCA 

2.15 Finance
a. The balance of the HSBC current account at 31st April 2015 was noted as £9676.86
b. Incoming payment of £3250 was noted, the first instalment of the precept from CDC
c. RESOLUTION: payment of £16 to Bob Evans for cleaning the bus shelter for 4 weeks
d. RESOLUTION: payment of £22 to Austwick Parish Hall for March and April hall hire
e. RESOLUTION: payment of £364 to Craven Garden Care for grass cutting and strimming
f. RESOLUTION: payment of a donation of £100 to Austwick Parochial Church Council for the parish newsletter
g. RESOLUTION: payment of £15.28 for the Clerk’s expenses
h. Confirmation was received that the standing order for the clerk’s salary has been set up.
i. The audited annual accounts for 2014-15 were noted.
j. The Accounting Statement for the 2014-15 Annual Return was approved and duly signed by the Chairman and the Clerk.
k. Members were satisfied that the internal audit did not raise any issues. As such, the Annual Governance Statement for the 2014-15 Annual Return was approved and duly signed by the Chairman and the Clerk.
l. Austwick Parish Council is a registered employer with HMRC. The Clerk will submit any PAYE payments to HMRC online and advise the council of any income tax or national insurance payments to be made.
m. The budget for 2015-16 was reviewed. £1000 under budget heading ‘community warden’ is for cutting the village greens and lengthsman duties. £1000 under ‘grass cutting’ is for cutting road verges.
n. RESOLUTION: £87.65 and £750 will be paid to David Dewhirst for repair of the parish notice board and dog poo bin lids, and for the 2014-15 honorarium respectively. 

2.16 Planning
a. Applications – none
b. Decisions
1. C/04/136J Variation of Conditions 2, 6 and 7 of C/04/136G for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Not yet decided.
2. Application No. C/04/136K/LB Variation of Conditions 2, 6 and 7 of C/04/136H/LB for amendments to front elevation, roof glazing bars and double glazing dimensions, The Knoll, Austwick. Not yet decided.
c. Additional planning matters
1. Selective Review of Housing Policy
No formal response has been received from YDNPA in response to Members concerns regarding the consultation period for this policy. The results of the selective review will inform the published version of the plan which will then be submitted to the Planning Inspectorate. The parish council can comment on the published plan at that stage.
2. C/04/643B, Harden House, Austwick 

The Clerk has written to Mr Richard Graham, Head of Development Management regarding the oversight that resulted in the council’s objections not being considered by the planning committee. 

2.17 Correspondence
No correspondence was received. 

2.18 Items of information
a. Maintenance of Austwick Cemetery
Members discussed the request from Lawkland Parish Meeting to carry out extra strimming around the headstones in the summer months. Councillors believe this additional strimming would not be in keeping with the current maintenance programme being delivered by Austwick Parochial Church Council. This programme has limited strimming in certain sections of the grounds to encourage wild flower growth.
RESOLUTION: the parish council will not have an involvement in additional strimming in the summer months. The council will continue the current arrangement with the PCC whereby the lengthsman will strim the grounds in August / September once all the wild flowers and grasses seeds have set. 

2.19 Date and time of next meeting
The date and time of the next meeting was confirmed as Monday 29th June 2015 at 8pm.
Cllr Kate Smith gave her apologies for this meeting. 

The meeting closed at 9.15pm.

 


 

Minutes of Meeting 1 2015-16 - Monday 20th April 2015

The Parish Council met on Monday 20th April 2015, at 7.00pm.

Present: Cllrs Ian Smith (Chairman), Peter Goold, Barbara Tibbatts, Ian Shaw and Kate Smith
In attendance: Gillian Muir (Parish Clerk) and one member of the public

The Chairman informed the meeting that a reasonable period of time would be allowed before the main proceedings to allow registered electors the opportunity to ask questions and/or make statements that relate to the work of the Council. No issues were raised. 

1.1 Apologies for absence - none 

1.2 Disclosable Pecuniary Interests
a. Councillors did not record any Disclosable Pecuniary Interests (DPI) in relation to items on this Agenda.
b. No requests were made for DPI dispensations in connection with items on this Agenda. 

1.3 Minutes of Meeting 8 2014-15 (30th March 2015)
Council RESOLVED that two amendments should be made to the draft minutes. Under item 8.6.2.ii, ‘Council supported this application’, should be replaced with, ‘Council had no objections to this application’. Under item 8.6.2.iii, ‘No comments were made’, should be replaced with, ‘Council had no objections to this application’.
After these amendments were made, it was RESOLVED that the minutes of the Austwick Parish Council meetings held on 19th January 2015 should be approved and signed by Chairman, Cllr Ian Smith as a true and accurate record. 

1.4 Matters arising from the minutes of Meeting 8 2014-15
The Clerk has contacted NYCC Highways to find out when the potholes of Low Street will be repaired. 

1.5 Parish maintenance matters
a. David Dewhirst has carried out repairs and improvements to the parish notice board. The cost will be approximately £50. Mr Dewhirst was thanked for his work.
b. Mr Dewhirst contacted CDC to enquire about replacement lids for the 2 dog poo bins in Austwick but has not received a response. Mr Dewhirst has volunteered to make and attach new chutes to each lid using the remaining cuts of galvanised steel purchased for notice board. Estimated cost is £20.
Council RESOLVED that this work should proceed.
c. Council RESOLVED that the stumps of the cut saplings on the Helwith Bridge Road between Dry Rigg Quarry and the village boundary should be treated to minimise re-growth.
d. The Clerk has contacted Paul Florentine the Waste and Recycling Manager for CDC to find out when the recycling bins on Graystonber Lane will be removed.
 

1.6 Finance
a. The balance of the HSBC current account at 31st March 2015 was noted as £6997.37.
b. RESOLVED: pay Bob Evans £12 for cleaning the bus shelter for 3 weeks
c. RESOLVED: pay the Information Commissioner £35 for renewal of registration
d. There were no Clerk’s expenses.
e. The Chairman will visit HSBC Settle to confirm the standing order payment for the Clerk’s salary
f. It was noted that the parish council must be a registered employer with HMRC to operate PAYE on the Clerk’s income. The Clerk will liaise with Mr Dewhirst to determine if the council is already registered.
g. The budget for 2015-16 was reviewed. The figures for grass cutting and lengthsman duties will be clarified at the next meeting.
h. Michael Stephenson will carry out the 2014-15 audit on 5th May. Much of the Clerk’s time over the next 2 weeks will be spent preparing for the audit.
i. Council considered a request for financial support towards the cost of production of the parish newsletter from Austwick Parochial Church Council
RESOLVED: £100 should be donated for the production of the newsletter.
j. Other financial issues
Two councillors signed a written instruction to HSBC authorising the new Clerk to be the point of contact for all bank correspondence. A notice highlighting the rights of electors’ to inspect the annual accounts for 2014-15 from 8th May to 5th June is on display on the notice board. 

1.7 Planning
a. Local planning issues
i. YDNPA’s Selective Review of Housing Policy
Correspondence has been received from Head of Sustainable Development, Peter Stockton, acknowledging the council’s views on housing policy and the short consultation period. Cllr Goold proposed that the council should write to YDNPA to reiterate its concerns re the public consultation procedure.
Council RESOLVED to support this proposal.
b. Applications - none received.
c. Decisions
i. C/04/663B/LB, listed building consent for works to listed building at the Old Post Office, Main Street, Austwick. Approved subject to conditions
ii. C/04/136J Variation of Conditions 2, 6 and 7 of C/04/136G for amendments to front elevation, roof glazing bars and double glazing dimensions. Not yet decided.
iii. Application No. C/04/136K/LB Variation of Conditions 2, 6 and 7 of C/04/136H/LB for amendments to front elevation, roof glazing bars and double glazing dimensions. Not yet decided.
d. Appeals and disposals
i. Appeal re APP/C9499/D/3005106 full planning permission for erection of single storey first floor sun room extension and alterations, Tilberthwaite, Clapham Road, Austwick. Council noted this appeal and that it was unable to comment further. 
ii. Final disposal of the C/04/101A/LB listed building consent for re-roofing of roof, Town Head Farmhouse, Town Head Lane, Austwick. Council noted that the application has been withdrawn.
e. Additional planning matters
i. C/44/101E Arcow Quarry, Helwith Bridge: in answer to a query raised by Cllr K Smith, it was clarified that Council was notified of the variation that ‘mineral from Dry Rigg Quarry can be imported to Arcow Quarry by road for stockpiling and loading at the railhead’. This formed part of the planning application C/44/101D & C/44/101E to which the council responded repeating its concerns regarding traffic issues. Cllr K Smith commented that the planning consent does not impose a limit on extraction or traffic volumes but does impose a time limit on HGV access to Arcow.
ii. C/04/643B, Harden House, Austwick: the Clerk will write to YDNPA’s Head of Development Management highlighting the Council’s concerns regarding the oversight that resulted in its objections not being considered by the planning committee. 

1.8 Correspondence
The following correspondence was received:
a. Came and Company spring newsletter
b. CDC: Standards committee Preplacement Parish Representatives
c. Lune Rivers Trust: Habitat Herald Issue 16 2015 

1.9 Items of information
a. Maintenance of Austwick Cemetery – Lawkland Parish Meeting contacted the parish council to request that it consider sharing the cost of strimming around the headstones during the summer.
RESOLVED: the Clerk should contact Austwick Parochial Church Council to establish the policy for maintaining the churchyard to ensure that this activity is in keeping with its programme of maintenance.
b. The Clerk will contact NYCC Highways to request that the blocked drain outside the parish hall is repaired.
c. The Clerk will ask the lengthsman to cut the greens and grass at the back of the parish hall in time for Street Market. 

1.10 Date and time of next meeting
The next meeting will be held on Monday 18th May 2015 at 8.00pm in the Parish Hall

 


 

 

 

 


  Designed by Ian Smith

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